---
title: "Clock In Prompts"
slug: "clock-in-prompts"
updated: 2025-11-20T18:45:06Z
published: 2025-11-20T18:45:06Z
canonical: "guide.youraspire.com/clock-in-prompts"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Clock in prompts

### Clock-in form

Gather useful information before submitting clock in time entries by filling out a **Clock In form** created and managed by an administrator at your company. A clock in form can consist of required and optional fields. You are required to successfully **Submit** a **Clock in form** to completely clock in.

**Keep in mind:**

- **You must have system admin permission added to your user role to create and publish the Clock In Form .**
- **Only one Clock-In form can be published at a time.**
- **You will need to unpublish the clock in form in use before publishing a new one.**
- **You will see a prompt to either Cancel or Discard if you have input information on the Clock In form and attempt to navigate away from the form before submitting the time.**

### Beginning of the day clock in form

Create a beginning-of-the-day **Clock in** form to capture information essential to know before the start of the work day. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1682390444508.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)If an administrator requires you to report the temperature, wind speed, or wind direction, fields for those weather metrics will display when you clock in. Aspire auto-fills those fields for you when you are online, but crew leaders can overwrite these fields at any time.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/Complete Ticket Form.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)

### Crew size prompt

- If you have a team of subcontractors or crew members that do not have a contact record in Aspire, an administrator can configure a crew size prompt to appear before you submit your clock-in form. This will ensure the hours worked on this route are appropriately allocated based on the time recorded under your crew leader time entries.
- Use this prompt to input the number of crew members not configured as contacts in Aspire working on the associated route for the day.
- **Important:** Your administrator must publish a **Beginning of the Day** **Clock In Form** and select the **Prompt for Sub Crew Size in MTIME** field under the contact record of the crew leader before you can use this prompt.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1682393004490.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)

### **Viewing a clock in form**

As a crew leader, you can view clock in responses from crew members under your routes on the Time Entry screen of the Aspire application.

- **Important:** You need the **Full Access to Schedule Board** permission added to your user role to view the form.
- Completed clock-in forms can be viewed by navigating to the **Scheduling****1** module, selecting the proper work ticket**2**, selecting **Time Entry****3** from the kebab menu, and selecting the **Clock** hyperlink**4** to display the clock in/out forms**5**.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1682392155204.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1681499437721.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682350313713.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D)

Contacts > select Crew Leader contact > enable Prompt for Sub Crew Size in MTIME > Save

This permission lets you view and edit work ticket visits on the schedule board.

**Navigation:**

1. Go to Settings > Administration> User Management > User Roles.

2. Select a Role.

3. Expand the Work Ticket section and choose **Full Access to Schedule Board (overrides readonly)**.