Clocking in as a crew leader

Overview

If you’re a crew leader, you can clock yourself and your crew members in on the Time screen. Crew members assigned to your route don’t automatically appear on your Time screen in Aspire Mobile. Crew members must each log in on your device, then you can manage their time.

Things to know

You need the crew leader user role to access the Time Tracking screen and clock in other crew members.
A crew member must have logged into your device with their employee PIN at least once to appear on your Time screen. If a crew member doesn’t appear in the list, log out and have the crew member log in using their PIN.
If you company has enabled the feature, crew members can clock themselves in and out from their own devices without needing to log in to your device. Learn more in our article about crew member clock in.

Reference table

The Time Tracking screen contains the following fields:

The time tracking screen with the fields listed below indicated by lettered arrows.

Field	Description
a. Crew leader	This is a separate section for you to clock in as the crew leader.
b. Crew members	A list of crew members that can clock in for your current route on the current day. Crew members assigned to your route don’t show up automatically each day. They must log in on your device and select your route each day before they appear on your Time screen.
c. Hours worked	The total time worked on the current day.
d. Clock in	When you select Clock in, you start recording time worked for yourself or the listed crew members for your route. The time at which you confirm clock in is the start time that will show in Time Entry.
e. Clock in all	Select this option to clock in all members. After making this selection, a new screen displays the list of crew members available to clock in. You can clear the checkbox for crew members you do not want to clock in from that list. Selected crew members are highlighted in blue with a checkmark next to their name.
Report lunch (Not pictured)	Appears after at least one person on your route is clocked in. Learn more in our article about crew leader clock out.
f. Clock out	This option appears next to any clocked in crew member or crew leader.

Steps

Clock yourself in

After logging into Aspire Mobile, select the Time menu.
Select Clock In next to your name. If you haven’t authorized location services for your device, you’ll be prompted to so your geolocation can be captured.
Select the three-line icon in the top left corner of the screen.
Select Clock Out so crew members can log in. Once crew members have logged in on your device at least once, you can clock them in and out and start or stop time on work tickets for them.

Time tracking app interface showing crew leader and member clocking in and out.

Clock in others

Clock in all crew members

In the Time screen, select Clock in all to clock in all crew members.

On the next screen, select yourself and all crew members you want to clock in. Selected crew are highlighted blue with a check mark.
Select Clock In to confirm clock-in for the selected crew.

Clock in individual crew members

On the Time screen, select Clock In next to yourself or a crew member.

Administrator: enable sub crew size prompt

Subcontractors who do not have contact records in Aspire can record their time using the Sub Crew Size in MTIME feature. You need the System Admin permission under your user role to configure this feature with the following steps:

In the Contacts module, open the contact record for one of your crew leaders.
Scroll down and check the Prompt for Sub Crew Size box.
Select Save.

Clock in yourself and subcontractors

If you have subcontractors on your crew and your company has enabled the Sub Crew Size prompt as described above, you’ll clock yourself and members of your crew in at the same time.

In the Time screen, select Clock In next to your name.
On the clock in form, enter the number of crew members on your crew besides yourself. This includes subcontractors and any crew listed on the Time page.
Select Submit.
Caution:
Don’t clock in specific crew members listed on the Time page. Time will be attributed to subcontractors and employees during time acceptance when the work is complete.

Refreshing the Time Tracking screen

You can pull in new data by refreshing the Time Tracking screen online. After you refresh, your device will pull new data in the background so you can leave the screen, if necessary. New, modified, and deleted time entries since your last sync will be pushed to your device once the refresh is completed.