--- title: "All About the Paychex Converter" slug: "all-about-the-paychex-converter" tags: ["Language - English", "Area - Payroll", "Industry - Landscaping", "Type - Concept", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"] updated: 2025-10-09T14:34:08Z published: 2025-10-09T14:34:08Z canonical: "guide.youraspire.com/all-about-the-paychex-converter" --- > ## Documentation Index > Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt > Use this file to discover all available pages before exploring further. # All About the Paychex Converter ## **Purpose** The *Paychex Converter* is a tool that can be used to **import** your *Aspire Payroll Hours* into *Paychex.* **Read** this article if you’re interested in this Vendor offering! 🧠To learn more about obtaining the *Paychex Converter*, reach out to *Paychex* or your *Paychex Specialist* directly for more detailed instructions or questions. --- ## **Setting Up the Paychex Converter** To get the *Paychex Converter,* you will need to reach out to your *Paychex Specialist* to request a *BCIS* form. Then, *Paychex* will request that you send them a *Payroll Template* in *Excel* format. You can use the **exported** file from *Weekly Time Review* in Aspire for this request! Then, continue to work with your *Paychex Specialist* to make sure everything for the converter is set up correctly. 📌**Note:** Your *Pay Codes* in Aspire are **equal** to the *Custom Name* columns in *Pay Items* window for the *Paychex Converter.* ![AD_4nXcAQrWYINo57tvgBFRnAob7XsMHPRyhuB-sWqxLLAKkCtE9pvf0rl-5uGjuW1FR2Ng2EFpB_Jrf8Lpr0okHgdkW5vvTWLAZkOW8vEb2NzCgo2DsKem1jkBhD0d_kqmONeXmoPH8Eg](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXcAQrWYINo57tvgBFRnAob7XsMHPRyhuB-sWqxLLAKkCtE9pvf0rl-5uGjuW1FR2Ng2EFpB_Jrf8Lpr0okHgdkW5vvTWLAZkOW8vEb2NzCgo2DsKem1jkBhD0d_kqmONeXmoPH8Eg.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) Once the *Excel* file you’ve downloaded from Aspire is sent, *Paychex* will request their team to **build** the converter for you! The estimated turn-around time is up to 4 business days and depends upon receiving the correct source file from you. The converter will be **sent** to you via email when it’s ready for use. Your *Paychex Specialist* will be copied on the email as well! --- ## **Converting Files With the Paychex Converter** To use the *Paychex Converter,* you’ll need to follow the steps listed on the converter screen to **import** and **convert** the payroll file: ![AD_4nXeoGP0dj90IIAxHD6ZN6FxhFUAP5m8DnUhaZoCoj7e18hzBtzBWhvDJPjCLNorQBrYVQwKbIeU03uDAwjo4TH55Ya2Al_tHuYEbQ9-9LXCaHCiLrMYr6D2LFOK1SDV5gFIKhECWnQ.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXeoGP0dj90IIAxHD6ZN6FxhFUAP5m8DnUhaZoCoj7e18hzBtzBWhvDJPjCLNorQBrYVQwKbIeU03uDAwjo4TH55Ya2Al_tHuYEbQ9-9LXCaHCiLrMYr6D2LFOK1SDV5gFIKhECWnQ.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) Following these steps will **create** the file and *also* populate the *Source Data* tab of the workbook. The steps will also populate the *Output* and *Source Data* location fields on the *Paycheck Converter*! ### **Step 1: Import Source Data** When you click the *Import Source Data* button, you will be prompted to **browse** on your computer for the file you want to **import**. In this case, it would be the exported spreadsheet downloaded from Aspire. ### **Step 2: Create Payroll File(s)** Once your file is successfully imported, **click** the *Create Payroll File(s)* button to **generate** the converted file(s). ![AD_4nXc7t4B7V4QfQB1Sy98W-BUnjZiKxw8pkXLOzi36aL0L73vpArj5pMfJmZJLZEPY_8I6Rhg6XC6XjsHJHIJJ5Z2uZDFMETPKi3yXz872JLPiPYFvtUOApYtTStnJT450orOhCG0ULQ.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXc7t4B7V4QfQB1Sy98W-BUnjZiKxw8pkXLOzi36aL0L73vpArj5pMfJmZJLZEPY_8I6Rhg6XC6XjsHJHIJJ5Z2uZDFMETPKi3yXz872JLPiPYFvtUOApYtTStnJT450orOhCG0ULQ.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) Then, **save** it to the *Output Location* on this screen: **![AD_4nXdUxXHuuVIvBO7iHr4EZnEQNR5ST8eem2bFpgIKA3_PS3bjmSNW8WrWPKzytPw1h4UkeChSBXOI-3cAQQQnMvG0H2T5xKOpIgHirH575uKtrE9g-WnAuYFzb4L1VeYh8URQbevV.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXdUxXHuuVIvBO7iHr4EZnEQNR5ST8eem2bFpgIKA3_PS3bjmSNW8WrWPKzytPw1h4UkeChSBXOI-3cAQQQnMvG0H2T5xKOpIgHirH575uKtrE9g-WnAuYFzb4L1VeYh8URQbevV.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D)** After you **select** the location for the file to be saved in the *Output Directory*, the *Excel* file will be **converted** to an *SPI* file type to successfully finish **creating** the *Payroll File.* --- ## **Importing Converted Files into Paychex** Now that you have the **converted** *Payroll File*, **navigate** to the *Payroll Center* in *Paychex.* ![AD_4nXdZr749HveOp_K8b6SpagSjkmLOpv0AJvywXS_OrQvWH4FpfGpB8E-hyCI25TR2zn4Bb7V2vo_HxS31GdmWDVVbfxcgr70t1NyLDLjruycOcS15kFwhu5i4T-mvBe7L5dZkmdEmIA.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXdZr749HveOp_K8b6SpagSjkmLOpv0AJvywXS_OrQvWH4FpfGpB8E-hyCI25TR2zn4Bb7V2vo_HxS31GdmWDVVbfxcgr70t1NyLDLjruycOcS15kFwhu5i4T-mvBe7L5dZkmdEmIA.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) After **clicking** the *Begin* button, **select** the option *I’ll enter all checks myself* then **click** *Continue.* ![AD_4nXedWLRlZK4qHrZoOk9cviCDcitvqg9Vegz8lNduDKVZkqVMyYXK4kPQYflnNju2ba4TCVf9r-LmNLkQQDqYoFl08JkilEYEkprvicLdkIfukWZIB-gE-hruta7V5xDSYaXKLTZm.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXedWLRlZK4qHrZoOk9cviCDcitvqg9Vegz8lNduDKVZkqVMyYXK4kPQYflnNju2ba4TCVf9r-LmNLkQQDqYoFl08JkilEYEkprvicLdkIfukWZIB-gE-hruta7V5xDSYaXKLTZm.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) **Click** the *More Options* button in the upper right corner: ![AD_4nXdP0zCjBykcArwgWJKh_8oOqhnwGhlHywbxI6l063c-f9w4idrpmfaYorIhKfxyp6BibaH-E21eI8kDTxFZIG5cl3Uxw1LofBwNx5EHSgHRclfLyLO1HH_Ix1FCsVD6yKuLzwpk.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXdP0zCjBykcArwgWJKh_8oOqhnwGhlHywbxI6l063c-f9w4idrpmfaYorIhKfxyp6BibaH-E21eI8kDTxFZIG5cl3Uxw1LofBwNx5EHSgHRclfLyLO1HH_Ix1FCsVD6yKuLzwpk.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) Then, **select** *Import Payroll Data.* ![AD_4nXfF1V2PlTnXEbWfasbPyv6oxXH-_0kMN2qe8W4AgUYwyE-nsgZnsx_HT9tSrQwztdiW-zbgIkO3ve7gY60GKxt-ZJkrCov2ssDckljbTAX0Pr4AHAQcXiuUlJQsor6o85naDvZfIQ.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXfF1V2PlTnXEbWfasbPyv6oxXH-_0kMN2qe8W4AgUYwyE-nsgZnsx_HT9tSrQwztdiW-zbgIkO3ve7gY60GKxt-ZJkrCov2ssDckljbTAX0Pr4AHAQcXiuUlJQsor6o85naDvZfIQ.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) **Browse** for the converted file and once you have found it, add it to Paychex by **clicking** *Import!* ![AD_4nXcM0SR-MNHi8OxbvQUG3UX8YXlJCDRD6Z8Bs7BXZBY8OiyIhrwucUudtL71xFTzakBwOEHQoFJOJIZBizn7TjpvfBNp5ic49xIP9dEQmbZc6A4IrDmwaN4wHGZM6zMuUqbIS9WtNw.png](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/AD_4nXcM0SR-MNHi8OxbvQUG3UX8YXlJCDRD6Z8Bs7BXZBY8OiyIhrwucUudtL71xFTzakBwOEHQoFJOJIZBizn7TjpvfBNp5ic49xIP9dEQmbZc6A4IrDmwaN4wHGZM6zMuUqbIS9WtNw.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A33Z&se=2026-11-13T11%3A06%3A33Z&sr=c&sp=r&sig=hAOVpPektGrRVM5U1teG8vbVWFoFfUok9W%2BffD0ASXU%3D) Congratulations, you’ve successfully imported your converted *Payroll Hours* file into *Paychex* with the *Paychex Converter!*