---
title: "Building Your Organization in Aspire"
slug: "building-your-organization-in-aspire"
tags: ["Language - English", "Area - Administration", "Industry - Landscaping", "Type - Concept", "Role - System Admin", "Role - Branch Admin", "Role - Operations Manager", "Role - Executive", "Skill Level - 1 (Beginner)"]
updated: 2025-11-07T16:21:13Z
published: 2025-11-07T16:21:13Z
canonical: "guide.youraspire.com/building-your-organization-in-aspire"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Building Your Organization in Aspire

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_nroz1i28kqrj"></a><strong>Purpose</strong></h2></editor360-custom-block>

Aspire software is used by many companies of all sorts of sizes! Some organizations that use Aspire may only use some of the organization levels.

For example, most companies will not use districts and regions and may only have a single branch.

🧠 Ultimately, understanding how your organization should be set up will help you be successful in Aspire! Let's check out the next section to see how Aspire works!

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_g43j2s6s3nru"></a><strong>Overview of Organizational Concepts</strong></h2></editor360-custom-block>

Looking at the image below, you can see how Aspire functionality is structured when you are system building. Starting at *Company*, review the image to understand the hierarchy of Aspire!

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h3><a id="_tcmuj02rhi2n"></a><strong>Organizational Structure of Aspire</strong></h3></editor360-custom-block>

**![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/building-your-organization-in-aspire-image-fyjvpcj1.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A24Z&se=2026-11-13T10%3A58%3A24Z&sr=c&sp=r&sig=9vcyDrKo3mPmajNKiWfsWIlv8ky3XJ7acGhlntZeDXs%3D)**

Seeing the above diagram, the next images match actual examples, in Landscaping and Clean, to the organizational concepts!

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h3><a id="_qy62otqrmwx"></a><strong>🍃 Landscaping Example of Organizational Structure</strong></h3></editor360-custom-block>

**![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/building-your-organization-in-aspire-image-ccheetqx.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A24Z&se=2026-11-13T10%3A58%3A24Z&sr=c&sp=r&sig=9vcyDrKo3mPmajNKiWfsWIlv8ky3XJ7acGhlntZeDXs%3D)**

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h3><a id="_22pgemw3eq2n"></a><strong>🧹Commercial Clean Example of Organizational Structure</strong></h3></editor360-custom-block>

**![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/building-your-organization-in-aspire-image-h3uorj62.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A24Z&se=2026-11-13T10%3A58%3A24Z&sr=c&sp=r&sig=9vcyDrKo3mPmajNKiWfsWIlv8ky3XJ7acGhlntZeDXs%3D)**

Now that you have seen how things flow from a high-level view, let's check out each specific section! 👇

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_tdvbqg14b984"></a><strong>Company</strong></h2></editor360-custom-block>

The most common way for Aspire to be configured is with your company information that you set up in the *Configuration* section of the *Administration* module.

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a,span"><p><a id="_pf80l3wt14ow"></a><strong><em><span style="font-size:20px;">Administration</span></em><span style="font-size:20px;">&nbsp;➡️ <em>Configuration</em> ➡️&nbsp;</span><em><span style="font-size:20px;">Company</span></em></strong></p></editor360-custom-block>

***![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/building-your-organization-in-aspire-image-e58jcxzk.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A24Z&se=2026-11-13T10%3A58%3A24Z&sr=c&sp=r&sig=9vcyDrKo3mPmajNKiWfsWIlv8ky3XJ7acGhlntZeDXs%3D)***

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_uvmjmw5unmwk"></a><strong>Branches</strong></h2></editor360-custom-block>

Branches represent separate market areas where your company does business. If a landscape or commercial clean company does business in four different cities, they might create four branches – one for each city.

Some examples of branches include: *Chesterfield Branch, Columbia Branch, or Jefferson City Branch.*

🧠 To get started setting up a branch, read our [*Adding a New Branch in Aspire*](https://guide.youraspire.com/docs/adding-a-new-branch-in-aspire) article for a step by step guide!

[**Click here to start creating your branch in Aspire!**](https://cloud.youraspire.com/app/admin/organization/branches/search)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h4><a id="_uxpn0172peog"></a><strong>Branch or Division?</strong></h4></editor360-custom-block>

Sometimes the decision between a branch or a division in Aspire can depend on how your company is structured, including employee sharing, customer base, and accounting systems used. If your company structure isn't straightforward, review our [*Deciding Branch or Division for Company Setup*](https://guide.youraspire.com/docs/deciding-branch-or-division-for-company-set-up) article.

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_2fja06k2rld1"></a><strong>Divisions</strong></h2></editor360-custom-block>

Divisions are profit centers within your company and are used for grouping revenue and expenses on your Profit & Loss reports. Divisions are commonly used in Aspire reports for breaking out hours, costs, and revenue!

The most common divisions for companies using Aspire include maintenance, enhancements, snow, irrigation, and overhead. Other common divisions are construction, subcontractor, indirect, internal, plant healthcare, and landscape.

Examples of divisions would be: Maintenance, Construction, Snow, Irrigation or Tree Service.

🧠 To get started setting up a division, read our [*Creating a New Division in Aspire*](https://guide.youraspire.com/docs/creating-a-new-division-in-aspire) article for a step by step guide!

[**Click here to start creating your division in Aspire!**](https://cloud.youraspire.com/app/admin/application/lists/search/division)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_8z1eszyegz1h"></a><strong>Service Types</strong></h2></editor360-custom-block>

*Service Types* are used to group services and tie them to your divisions. They are the link between divisions and services to break down the pricing mark ups on your opportunities.

Examples of service types, like for a *Maintenance Division*, would be: *Recurring Maintenance*, *Mowing, Plant Health Care, Mulching, or Pruning*.

🧠 To get started setting up service types, read [*Creating Service Types*](https://guide.youraspire.com/docs/creating-service-types) for a step by step guide!

[**Click here to start creating your service types in Aspire!**](https://cloud.youraspire.com/app/admin/application/lists/search/servicetype)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_ggdahmiqtyzh"></a><strong>Services</strong></h2></editor360-custom-block>

A *Service* is the work performed by your company and help create an opportunity's work tickets. Services are a part of a *Contract Order* or *Work Order Opportunity* and must be created in the service catalog before being added to an estimate on an opportunity. Some examples of services include: *Weekly Mowing*, *Spring Clean Up, Irrigation Repair, Patio Installation, or Snow Removal.*

🧠 To get started setting up services, read [*Creating a Service*](https://guide.youraspire.com/docs/creating-a-service) for a step by step guide!

[**Click here to start creating your services in Aspire!**](https://cloud.youraspire.com/app/admin/estimating/service-catalogs/new)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_b9fk1nt047yz"></a><strong>Items</strong></h2></editor360-custom-block>

An *Item* is a specific labor, material, rental equipment, subcontractor, or other that is required to perform a service. Typically, they have a cost associated with them.

Some examples of items include: *Mulch, Sprinkler Head, or Boxwood, Skid Steer, or Labor - Enhancement.*

🧠 To get started adding items to your items catalog, read [*Adding Items to the Item Catalog*](https://guide.youraspire.com/docs/adding-items-to-the-item-catalog) for a step by step guide!

[**Click here to start creating your items in Aspire!**](https://cloud.youraspire.com/app/admin/estimating/catalog-items/search)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_azoeac579ko5"></a><strong>Optional Organizational Structure</strong></h2></editor360-custom-block><editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h3><a id="_k2oyu9tb7qyg"></a><strong>Districts</strong></h3></editor360-custom-block>

*Districts* are a group of *Regions* to define large areas of management. This is another layer of organization to further break up larger enterprises that use Aspire. Certain reports in Aspire can be filtered, sorted, and grouped with district information and can be helpful for financial reporting.

Some examples of districts include: *East, West, North, and South.*

[**Click here to start creating your districts in Aspire!**](https://cloud.youraspire.com/app/admin/organization/districts/search)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h3><a id="_lpzpl0eury9w"></a><strong>Regions</strong></h3></editor360-custom-block>

Regions tie back to branches and can be set on *Branch* configuration screens. Setting up regions is optional.

A *Region* is otherwise known as an area or zone. Sometimes, regions are divided by physical characteristics or locations but might not have fixed boundaries. Regions can be used to group *Branches* together in Aspire. You can set invoicing on the region level for properties. You can filter data for properties based on region as well as view worked hours for employees based on their region.

Some examples of regions include: *Northwest, Southwest, Midwest, and Mid Atlantic.*

[**Click here to start creating your regions in Aspire!**](https://cloud.youraspire.com/app/admin/organization/regions/new)

<editor360-custom-block data-preprocessing="true" data-sanitizationtags="a"><h2><a id="_r0f4z76unxqy"></a><strong>Training Video</strong></h2></editor360-custom-block>

[701 Administration - Building Your Organization Video](https://fast.wistia.net/embed/iframe/rojwhsblxb?web_component=true&amp;seo=true&amp;videoFoam=false)