---
title: "Cost Recognition Timing in Aspire"
slug: "cost-recognition-timing-in-aspire"
tags: ["Language - English", "Area - Accounting", "Industry - Landscaping", "Type - Task (How-To)", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"]
updated: 2025-10-09T15:32:39Z
published: 2025-10-09T15:32:39Z
canonical: "guide.youraspire.com/cost-recognition-timing-in-aspire"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Cost Recognition Timing in Aspire

The Aspire *End of Month* (EOM) report recognizes costs associated with purchase receipts in the month that a purchase is received, and other costs in the month on which the associated invoice is received from the vendor.

Most of the time, these two dates occur in the same month, so all cost is recognized in that month. However, there are exceptions. This article clarifies how costs on a purchase receipt are recognized.

The following definitions provide the necessary background.

## Created Date

The *Created Date* is the date the *Purchase Receipt* was created and saved in Aspire. The *Created Date* is recorded when you select a line item from the *Purchasing Assistant* and under *Bulk Actions*, choose *Create Purchase*.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-tyr11zxy.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

📌Note: Do not enter a *Received Date* or *Invoice Date* until you actually receive the goods or services or have received the invoice.

## Received Date

The *Received Date* is the actual date entered on the *Purchase Receipt* screen as *Received*

*Date*. When the items on a purchase receipt are received, enter this date in the *Received* field on the *Purchase Receipt* screen.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-ulyf7f9g.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

Then, you can click the 3 dots at the top right and choose the *Receive* option.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-0ikjzdq1.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

The *Purchase Receipt* will show the *Expense* by *Division* under *Material, Equipment, Sub or Other.* It shows on the *End of Month* *Expense* tab by the received date. You can select the *Date Range* on the top right of the screen.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-x4aek7ij.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

## Invoice Date

After your purchase receipt is received, you can then enter the appropriate invoice date and enter an invoice number. This will be the date for your invoice in your accounting system.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-mwitjyzv.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

Then, you can click the 3 dot menu and choose *Approve*.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/cost-recognition-timing-in-aspire-image-gpwckczo.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A17%3A40Z&se=2026-11-15T02%3A17%3A40Z&sr=c&sp=r&sig=7P%2B85Tm0KB3xC6itdW553%2FQ2jCu2XgnKMUUM6rKmEI4%3D)

📌Note: Any changes to the received dollar amount will show on EOM by the invoice date.

A good example of this is if freight or sales tax is added or the unit price changes for this invoice, those dollar amounts will show by the *Invoice Date*.

## **Approved Date**

This is the date stamped by Aspire on the approved purchase receipt and is sent to your accounting system.

📌Note: Your accounting system shows the invoice date and not the approved date.

Aspire automatically sets the *Approved Date* based on the time at which the purchase receipt is approved.

A good example of this is if a purchase receipt is received for a dollar amount like $1,000. That amount will show on the *End of Month* (EOM) report based on the *Purchase Receipt Received Date*.

Later, when the invoice for the purchase is received, you will enter the invoice date and invoice number into Aspire.

When you approve the *Purchase Receipt*, Aspire will initiate the transfer to your accounting system. If the dollar amount changes between the time that the purchase is received and the associated invoice is approved, like if your $1000 purchase receipt changes to $1,100, the difference (in our example this would be $100) will show on the EOM report based on the *Invoice Date*.

It is important to be aware that if the received date is in one month and the invoice date is in a different month, then on the EOM report, the original amount will show in the received month and the difference will show in the month that the invoice was received.