---
title: "Duplicate Entry Prevention"
slug: "duplicate-entry-prevention"
updated: 2025-07-30T05:30:01Z
published: 2025-07-30T05:30:01Z
canonical: "guide.youraspire.com/duplicate-entry-prevention"
excludeFromSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Duplicate Entry Prevention

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/Aspire%20header(73).png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)

Duplicate Entry Prevention

---

To prevent unwanted duplicate entries of information for active and inactive items in the *Administration* menu from being saved, before you can create or update entries that match information from entries that already exist, you will see a dialog appear informing you that the information you have entered already exists within Aspire. You will then be prompted to create a unique entry or you will be given the option to *Cancel* or *Confirm* the duplicate entry.

| **Administration Menu Sections** |
| --- |
| **Application - Lists** | **Organization** | **Estimating** |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670310670008.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Catalog Item Category | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670312775840.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Branches | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670314137733.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Catalog Item |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670311371370.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Lead Source | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670310299882.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Districts | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670313923231.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Service Details |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670311578984.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Service Type | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670312870830.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Region |  |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670311987260.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Tax Entity |  |  |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670312115607.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Tax Jurisdiction |  |  |
| ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1670310504079.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A40%3A10Z&se=2026-11-13T10%3A40%3A10Z&sr=c&sp=r&sig=ZBnBpcenVnElx60Y3PUL3Zw4o4BaZLhZ4L3qCpZvwhw%3D)Unit Type |  |  |

**Keep in Mind**

- Duplicate entries are not case-sensitive.
- *Branch* entries must be unique and are only considered duplicates if all required fields share the same information.