---
title: "Equipment Inspection Complete: Internal Notification"
slug: "equipment-inspection-complete-internal"
tags: ["Language - English", "Area - Email Communication", "Area - Administration", "Industry - Landscaping", "Type - Reference", "Role - System Admin", "Role - Branch Admin", "Role - Operations Manager", "Skill Level - 2 (Intermediate)"]
updated: 2026-09-04T14:54:44Z
published: 2026-09-04T14:54:44Z
canonical: "guide.youraspire.com/equipment-inspection-complete-internal"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Equipment Inspection Complete: Internal Notification

## Purpose

The *Equipment Inspection Complete* notification is an internal email notification. Aspire sends it when a crew leader completes an equipment inspection in Aspire Mobile and the inspection record is marked complete. Use it to alert managers, mechanics, and operations staff that a piece of equipment passed, failed, needs attention, or is out of service so they can act on the result.

**Note:** This notification type is email only and internal only. You can't send it as an SMS message, and you can't send it to customers.

## Before you begin

Before you set up an *Equipment Inspection Complete* notification, confirm that you have:

- The **Manage Notification Settings** permission enabled for your user role at either the system or branch level.
- Equipment inspection types and inspection categories configured. See [Using Equipment Inspection Reports](/docs/en/using-equipment-inspection-reports).
- Contact records set up to receive notifications. See [Email and SMS Notification Overview](/docs/en/email-and-sms-notification-overview).

## Things to know

### Trigger types

Select the inspection outcome that sends the notification. The trigger types for this notification type are:

- *Equipment Inspection Out of Service*
- *Equipment Inspection Failed*
- *Equipment Inspection Warning*
- *Equipment Inspection Passed*

### Who receives the notification

To receive this notification, a recipient's **Contact Type** must be set to *Employee*. They must also be assigned as the *Route Manager*, *Branch Manager*, or *Equipment Manager*.

**Note:** Recipients must also be opted in to receive notifications on their contact record.

## Notification fields

The table below describes each field on the *New Notification (Email)* screen when the **Notification Type** is *Equipment Inspection Complete (internal)*.

![The New Notification (Email) screen with a Notification Type of Equipment Inspection Complete (Internal) selected. ](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/Equipment%20Inspection%20Notifictaion%20Type.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A26Z&se=2026-11-13T11%3A06%3A26Z&sr=c&sp=r&sig=EJy1mTIYIzIPUx1EjPxgSz3prLTSZOHd0DaTxBx%2FmFw%3D)

| Field | Description |
| --- | --- |
| **Active** | Turn the notification on or off. |
| **Notification Name** | Enter a name that helps you classify and identify the notification internally. - Example: *St Louis - Mowers - Failed Inspection* |
| **Branch** | Select the branch or branches that use this notification. You only see branches you have access to. |
| **Division** | Select the division that applies to the notification. |
| **Notification Type** | Select *Equipment Inspection Complete (internal)*. |
| **Trigger Type** | Select the inspection outcome that sends the notification, based on your company or branch workflow. - *Equipment Inspection Out of Service* - *Equipment Inspection Failed* - *Equipment Inspection Warning* - *Equipment Inspection Passed* |
| **Delivery Time** | Select when Aspire sends the notification. - *Immediately* - *Digest Daily* - *Digest Weekly* |
| **Recipient(s)** | Designate which employees receive the notification. Select one or more of the following recipient types: - *Route Manager* - *Branch Manager* - *Equipment Manager* A recipient's **Contact Type** must be set to *Employee*, and they must be assigned to the selected role to receive the notification. Recipients must also be opted in to receive notifications on their contact record. |
| **Email Subject** | Enter the subject line for the email. You can add tokens to the subject line. |
| **Email Header** | Enter the greeting and introduction for the email. |
| **Email Body** | Enter the main content of the email. This is a repeating section that often contains tokens describing the inspection result. - To add a token, select the **Search** icon. |
| **Email Footer** | Enter the closing paragraph and signature for the email. |
| **Test** | Select **Test** to send a test email so you can preview the message before recipients receive it. |
| **Save** | Save a new notification or an update to an existing notification. |
| **More Actions (...)** | Select the three-dot (**...**) in the upper right, then select *Copy* to clone the notification and use it as the starting point for a new one. |

## Create the notification

1. Go to **Administration > Notifications > Manage Notifications**.
2. From the **New** menu, select *Add Email Notification*. The *New Notification (Email)* screen opens.
3. In the **Notification Name** field, enter a name for internal reference.
4. From the **Branch** menu, select the branches where this notification applies.
5. For **Notification Type**, select *Equipment Inspection Complete (internal)*.
6. For **Trigger Type**, select the inspection outcome that sends the notification.
7. For **Delivery Time**, select when Aspire sends the notification.
8. Complete the **Email Subject**, **Email Header**, **Email Body**, and **Email Footer** fields.
9. Select **Save**.

## Test the notification

Send a test message to make sure your tokens and wording display correctly before recipients receive their first notification.

![New Notification (Email) configuration screen with a red callout box highlighting the blue TEST button in the upper-right corner.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1788533232006.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A06%3A26Z&se=2026-11-13T11%3A06%3A26Z&sr=c&sp=r&sig=EJy1mTIYIzIPUx1EjPxgSz3prLTSZOHd0DaTxBx%2FmFw%3D)

1. From the template screen, select **Test** in the upper right.
2. In the **Test Recipient** field, enter your email address.
3. Select **Send Email**.
4. Review the test email, which is sent from *notifications@youraspire.com*, and make any changes you need.
5. Select **Save**.

## Copy a notification

You can copy an existing notification to use as the starting point for a new one. For example, a system administrator can create a main template, and branch managers can copy it to create branch-specific notifications.

1. Go to the notification you want to copy.
2. From the three-dot menu (**...**) in the upper right, select *Copy*.
3. Update the copy with the wording you need, then select **Save**.

## Additional resources

- [Using email notifications](/docs/en/using-email-notifications)
- [Email and SMS Notification Overview](/docs/en/email-and-sms-notification-overview)
- [Using Equipment Inspection Reports](/docs/en/using-equipment-inspection-reports)
- [Manage Notifications](/docs/en/manage-notifications)