---
title: "Equipment Scheduling Board"
slug: "equipment-scheduling-board"
tags: ["Language - English", "Area - Scheduling", "Industry - Landscaping", "Type - Reference", "Role - System Admin", "Role - Branch Admin", "Role - Operations Manager", "Role - Branch Manager", "Skill Level - 2 (Intermediate)"]
updated: 2025-10-28T21:53:31Z
published: 2025-10-28T21:53:31Z
canonical: "guide.youraspire.com/equipment-scheduling-board"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Equipment Scheduling Board

From the *Equipment* module, select the *Scheduling* tab to access the *Equipment Scheduling Board**.* The *Equipment Scheduling Board* allows you to identify and schedule equipment across multiple routes, providing better visibility and control over equipment schedules.

You can allocate equipment for visits and set daily schedules to efficiently manage shared assets across various routes. Currently, equipment scheduling is supported only for sequence-based visits. Equipment cannot be scheduled for time-based routes. To schedule equipment, drag a visit from the visit drawer, onto the *Equipment Scheduling Board* to assign the equipment to that visit.

To enable the *Equipment Scheduling Board*, assign the **Schedule Equipment** permission to the appropriate roles. Users also need **View Equipment** permission and either **Read-Only Access** or **Full Access to the Schedule Board**. This permission allows users to mark equipment as schedulable by selecting the **Available for Scheduling** option on the *Equipment Details* or *Equipment Search List screens*. For more information on permissions, read our [Role Permissions article](https://guide.youraspire.com/docs/defining-role-permissions-in-aspire) for more details.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-YT0496TV.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A52%3A20Z&se=2026-11-13T10%3A52%3A20Z&sr=c&sp=r&sig=hIZY6oAJs4AhVDOZEMXQw4EW3pO3PNSXNCkRZr2%2FshE%3D)

The screen elements on the *Equipment Scheduling* screen are described in the following table:

| Menu Option | Description |
| --- | --- |
| Quick filters | Use the quick filters for **Branch**, **Divisions**, and **Equipment Class** to refine the **Equipment Scheduling Board**. Filter availability for each piece of equipment is specified on the *Equipment Details* screen. |
| Visit drawer ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/clipboardIcon.jpg?sv=2026-02-06&spr=https&st=2026-11-13T09%3A52%3A20Z&se=2026-11-13T10%3A52%3A20Z&sr=c&sp=r&sig=hIZY6oAJs4AhVDOZEMXQw4EW3pO3PNSXNCkRZr2%2FshE%3D) (clipboard icon) | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/equipment scheduling.jpg?sv=2026-02-06&spr=https&st=2026-11-13T09%3A52%3A20Z&se=2026-11-13T10%3A52%3A20Z&sr=c&sp=r&sig=hIZY6oAJs4AhVDOZEMXQw4EW3pO3PNSXNCkRZr2%2FshE%3D) Select the clipboard icon from the top-right menu to open the visit drawer. The visit drawer displays visits that have already been scheduled on the *Route Scheduling* *Board*, along with their associated work ticket numbers and descriptions. You can manage equipment scheduling by selecting, dragging, and dropping visits from the drawer onto the appropriate equipment for the selected day. By default, the visit drawer shows visits linked to work tickets scheduled for routes, to facilitate equipment allocation. When you select a visit from the drawer, it aligns the equipment's schedule with existing route plans. > [!CAUTION] > Keep in mind: > > Equipment scheduling currently supports **sequence-based visits only**. You cannot schedule equipment for **time-based routes**, and equipment can only be scheduled on the **day of the visit**. Scheduled equipment is also visible on the *Route Scheduling Board*. You can filter visits by **Route** **Manager** or **Route**. Use the advanced search filters to refine your display using the following criteria: - **Branch** - **Description** - **Division** - **Opportunity Number** - **Property Address** - **Property Name** - **Route** - **Route Manager** - **Ticket #** - **Work Ticket Status** |
| Equipment information | Equipment is listed alphabetically and includes details for items marked as **Available for Scheduling** on the *Equipment Details* screen. The displayed information includes: - **Equipment Name:** Select this hyperlink to navigate to the corresponding Equipment Details screen. - **Equipment Model** - **Equipment Class** - **Status:** Statuses include **Requested, Approved, Purchased, In Service,** and **Out of Service**. To view more details, select a piece of equipment to open the *Equipment Details* screen. |
| Date range selector | Allows you to specify the period displayed in the equipment scheduling board view. - Selecting the left and right arrows advances a week. - Selecting the drop-down arrow displays a calendar control, allowing you to navigate to a specific date. Select **Today** to bring you to the current day from the calendar. |

### Visit tiles on the Equipment Schedule Board

Visit tiles on the Equipment Schedule Board represent scheduled visits associated with specific pieces of equipment. Each tile provides key information about the visit, such as the service name, opportunity number, work ticket, property, and route name.

- **Left-click** on a visit tile to open a detailed menu, which includes quick access to essential information like the visit’s date, associated opportunity, work ticket, property, and route details. You can also view the property on Google Maps, or go directly to the visit on the Route Scheduling Board by selecting **Go To Visit**.
- **Right-click** on a visit tile to access additional options, including opening the Equipment Details screen or the work ticket, or accessing the Visit Details screen. Users with appropriate permissions can also remove visits from the Equipment Schedule Board.

![Screen capture of the tiles on the Schedule Board.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/tileScheduleBoard.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A52%3A20Z&se=2026-11-13T10%3A52%3A20Z&sr=c&sp=r&sig=hIZY6oAJs4AhVDOZEMXQw4EW3pO3PNSXNCkRZr2%2FshE%3D)

Access to these options depends on your role-based permissions within Aspire. Users with **View** **Equipment** and **Schedule** **Equipment** permissions, along with Schedule Board access, can fully interact with visit tiles.