Invoicing Negative Schedule of Values

Given that a Schedule of Values contains a negative line item based on a change order, the negative line item^a will be reflected on the Schedule of Values shown when the invoice is initiated. In the example below, half of the negative line item was previously billed on invoice #2497^b, so the other half remains to be invoiced. The remainder can be reflected on the invoice that is being created by entering -.5 for the quantity of the negative line item^c. In this example, the planting of an additional 10 plants^d is being invoiced.

Note that Aspire will not allow the invoice to be created for a negative amount – the negative line item must be offset by some portion of a positive invoice item included on the invoice. When Negative Schedule of Value Lines are enabled, Aspire will allow $0 invoices wherein a negative schedule of value lines are equally offset by a positive schedule of value lines.

Once the invoice has been generated and the invoice batch completed, if you return to the invoice, the invoice details will be read-only and will show the negative entry.

When calculating retainage to be withheld from an invoice, Aspire proportionally subtracts retainage for negative line items in the same way that it adds retainage for positive line items based on the retainage amount specified for the original contract.