---
title: "Overview of Payroll Processes"
slug: "overview-of-payroll-processes"
tags: ["Language - English", "Area - Payroll", "Industry - Landscaping", "Type - Concept", "Role - Accountant (AR)", "Skill Level - 1 (Beginner)"]
updated: 2025-10-28T21:22:42Z
published: 2025-10-28T21:22:42Z
canonical: "guide.youraspire.com/overview-of-payroll-processes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Overview of Payroll Processes

## **Purpose**

With Aspire being a production-based software system, this means your company will be managing your accounting and payroll outside of the Aspire system. However, the information that Aspire provides is crucial to making sure your employees are getting paid on time and your accounts are accurate. Especially if you are new to our Aspire software, getting used to the Payroll process will take some time to learn, just like other aspects of Aspire. Nevertheless, we provide you with a clear, defined pathway that will set you up for success alongside your Accounting Specialist!

## **Payroll Process Overview**

To better understand the process of Payroll during implementation and beyond, see the below workflow. Regardless of your payroll system, you will perform these steps!

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/overview-of-payroll-processes-image-qecyrnck.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A27%3A27Z&se=2026-11-15T02%3A27%3A27Z&sr=c&sp=r&sig=zAZxq6KoVMrOh%2BCJU%2FafFtskychB%2B5toDXqeA%2B0R7yI%3D)

Depending on your Payroll System, we provide two tracks for learning. Read the section below that's relevant to your system.

## **Steps for Quickbooks Desktop**

If you are using Quickbooks Desktop as your Payroll Provider, you will want to follow this path! Each link is an article you will then follow to progress through your first payroll.

| Step 1: Payroll Setup | Read [Payroll Setup for Quickbooks Desktop](https://guide.youraspire.com/docs/payroll-setup-for-quickbooks-desktop) |
| --- | --- |
| Step 2: Accounting System Sync | Read [Syncing Aspire to Quickbooks Desktop](https://guide.youraspire.com/docs/syncing-aspire-to-quickbooks-desktop) |
| Step 3: Review and Exporting Payroll Hours | Read [Exporting Payroll Hours to Quickbooks Desktop](https://guide.youraspire.com/docs/exporting-payroll-hours-from-aspire-to-quickbooks-desktop) |
| Step 4: Payroll Reconciliation | Read [Payroll Reconciliation with Quickbooks Desktop](https://guide.youraspire.com/docs/payroll-reconciliation-with-quickbooks-desktop) |
| Step 5: Expense payroll as a Journal Entry | Read [Expensing Payroll for QuickBooks Desktop](https://guide.youraspire.com/docs/expensing-payroll-for-quickbooks-desktop) |

## **Steps for Other Payroll Systems**

If you are using *QuickBooks Online* or a completely different system as your Payroll Provider, you will want to follow this path! Each link is an article you will then follow to progress through your first payroll.

| Step 1: Payroll Setup | Read [Payroll Setup for Other Payroll System](https://guide.youraspire.com/docs/payroll-setup-for-other-payroll-systems) |
| --- | --- |
| Step 2: Accounting System Sync | Depending on your *Accounting System*, read: [Syncing Aspire to Quickbooks Desktop](https://guide.youraspire.com/docs/syncing-aspire-to-quickbooks-desktop) or [Syncing Aspire to Other Accounting Systems](https://guide.youraspire.com/docs/syncing-aspire-to-other-accounting-systems) |
| Step 3: Exporting Payroll Hours | Read [Exporting Payroll Hours to Other Payroll Systems](https://guide.youraspire.com/docs/exporting-payroll-hours-from-aspire-to-other-payroll-systems) |
| Step 4: Payroll Reconciliation | Read [Payroll Reconciliation with Other Payroll Systems](https://guide.youraspire.com/docs/payroll-reconciliation-with-other-payroll-systems) |
| Step 5: | Expense payroll as a journal entry. |