---
title: "Printing and Emailing an Equipment Inspection Report"
slug: "print-or-email-an-equipment-inspection-report"
tags: ["Language - English", "Area - Email Communication", "Area - Reporting", "Industry - Landscaping", "Type - Task (How-To)", "Role - System Admin", "Role - Branch Admin", "Role - Operations Manager", "Role - Branch Manager", "Skill Level - 2 (Intermediate)"]
updated: 2025-11-18T17:57:21Z
published: 2025-11-18T17:57:21Z
canonical: "guide.youraspire.com/print-or-email-an-equipment-inspection-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Print or Email an Equipment Inspection Report

You can print or email an equipment inspection in a ready-to-use and easy-to-digest format from the Equipment or Report module by following the listed steps:

### **Equipment Module**

1. Navigate to the Equipment module.
2. Select the chosen equipment to populate the equipment details screen.
3. Click on the hyperlink in the Previously Inspection Score field to view a list of Inspection Reports. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684399349516.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)
4. Select an inspection report from the list.
5. Select the More menu.
6. Select Print Equipment Inspection Report or Email Equipment Inspection Report.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684399379804.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

**Print**

1. Choose a *Report Layout*.
2. The *Default Layout* will be the only available layout unless you have created and saved a custom *Equipment Inspection* layout using the *Report Designer*.
3. Choose an *Export Type*.
4. Click on the option to  *Print*.
5. You will see a *Print Preview* first, and then you will want to select the *Print* icon to confirm the action.
6. The printout will resemble the *Print Preview* selection below.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684399724406.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

**Email**

Include the following required and optional information before emailing the report.

1. To: Select an existing Aspire Contact
2. To: Add an email address not associated with an Aspire contact.
3. CC: Add an additional contact.
4. Subject: Manually describe a subject or select a Token.
5. Attach Report: Select a report layout. Choose a Report Layout.
6. The Default Layout will be the only available layout unless you have created and saved a custom Equipment Inspection layout using the Web Report Designer.
7. Message: Draft your message using the tools provided in the rich text format box.
8. Send: Select Send once you are satisfied with the email.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684400083122.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

### **Reports Module**

You can print and email equipment inspections in a ready-to-use and easy-to-digest format from the Reports module by following the listed steps:

1. Go to the *Reports* module.
2. Click *Standard Reports*.
3. Select an *Equipment Inspection*. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684400205408.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)
4. Follow steps 4-7 from Equipment: Printing or Email an Equipment Inspection.

## Customize Equipment Inspection Report

You can use the web report designer to create custom equipment inspection report templates. To do so, you must first navigate to the Web Report Designer and select *Equipment Inspection* from the *New Report* modal. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1685315714740.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

Review the [Web Report Designer](https://guide.youraspire.com/docs/using-web-report-designer) knowledge base article for a thorough understanding of how to use the web report designer.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1684400689320.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1685315390184.png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A44Z&se=2026-11-13T11%3A26%3A44Z&sr=c&sp=r&sig=%2Fkc0KPuZnZRAGOmYzKLOwjNrq2l3JqQOd%2BR6nuK6E6Y%3D)

Administration > Application > Web Report Designer