--- title: "Processing Purchase Receipts That Are Paid with a Credit Card For QuickBooks Desktop" slug: "processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop" tags: ["Language - English", "Area - Integrations", "Industry - Landscaping", "Type - Task (How-To)", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"] updated: 2025-10-28T20:55:39Z published: 2025-10-28T20:55:39Z canonical: "guide.youraspire.com/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop" --- > ## Documentation Index > Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt > Use this file to discover all available pages before exploring further. # Processing Purchase Receipts That Are Paid with a Credit Card For QuickBooks Desktop ## Purpose Some companies might pay for vendor material with a credit card. **These types of payment entries still need to be recorded for your purchasing record** in Aspire and also get into your QuickBooks Desktop account. ## Creating a Purchase Receipt in Aspire Entering credit card purchases in Aspire is necessary for accurate bookkeeping. To do this: - In the Quick Menu, click New Purchase. ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-jiwcbmuj.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - **Fill out** your Purchase Receipt into Aspire for your vendor payment. - **Enter** *CC* to indicate that it was paid with a credit card on the *Invoice #* field. This will help you easily identify receipts paid with a Credit Card when synced with QBDT! ![A screenshot of a receipt AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-bdibh3qp.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - **Approve** the *Purchase Receipt*; this makes sure the *Purchase Receipt* syncs to *QuickBooks Desktop*. ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-ra4t0eip.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) 📑To learn more about **approving** *Purchase Receipts*, please **read** *Purchasing- Approving Purchase Receipts,* [here](https://guide.youraspire.com/docs/video-505-purchasing-approving-purchase-receipts)*.* ## Processing the Purchase Receipts in QuickBooks Desktop - **If you haven't already, create** an account in QuickBooks Desktop for the credit card as a credit card liability account. - **For example:** Visa or American Express ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-lmivkr71.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - When paying that vendor bill, **check** the purchase receipt that came over from Aspire. ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-4pmrqii6.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - **Change** the *Method* to *Credit Card* - **Select** the *Account* to the correct credit card liability account. Once the vendor bill is paid with the credit card, it will no longer be in Accounts Payable but will show in the credit card liability account on the balance sheet. - When the credit card bill/statement is received, that statement can be reconciled to that credit card liability account. **Go to** *Banking* ➡️ *Reconcile* ➡️ and choose the correct credit card account you want to reconcile. ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-xo1duowy.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - **Enter** the Statement Date and Ending Balance. **Click** continue. - The reconciliation page will show. This will need to be reconciled with the statement. - **Check off** all charges on the left and all payments to the right. If there are charges on the statement that are not on this list, they will need to be entered in this liability account. - **To enter charges individually**, go to Banking, Enter Credit Card charges. - Once all the charges are entered, **go back** to the reconciliation page and check off all remaining charges. The difference at the bottom should be $0. - Once the difference is $0, **click** ‘Reconcile Now’. *If this is the 1st time using this liability account, and there is a beginning balance from prior months,* ***review what the beginning balance consists of and enter a bill into your accounts payable for the “Credit Card” vendor for any beginning balance.*** *Otherwise, you could enter the previous charges prior to Aspire and reconcile as stated above.* - The screen below will show. You can either **select***Write a check for payment now* or *Enter a bill for payment later*. ![A screenshot of a computer AI-generated content may be incorrect.](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-desktop-image-y7iccvva.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A30Z&se=2026-11-15T02%3A37%3A30Z&sr=c&sp=r&sig=fo1YFTjTJ4i%2F7o%2FSZ17kWdSzoyoG1bx6CBlnGf%2FE7oM%3D) - If you **check** *Enter a bill for payment* later, it will show a bill. - **Fill in** the vendor as the credit card. - Once saved, the bill for the credit card statement will show on the Payable Aging Report.