---
title: "Processing Purchase Receipts That Are Paid with a Credit Card For QuickBooks Online"
slug: "processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online"
tags: ["Language - English", "Area - Integrations", "Industry - Landscaping", "Type - Task (How-To)", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"]
updated: 2025-10-15T19:53:40Z
published: 2025-10-15T19:53:40Z
canonical: "guide.youraspire.com/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Processing Purchase Receipts That Are Paid with a Credit Card For QuickBooks Online

## **Purpose**

Some companies might pay for vendor material with a credit card. These types of payment entries still need to be recorded for your purchasing record in Aspire and also get into your QuickBooks Online account.

## **Creating a Purchase Receipt in Aspire**

Entering credit card purchases in Aspire is necessary for accurate bookkeeping. To do this:

- In the Quick Menu, click *New Purchase*.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online-image-ezifen4i.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A47%3A25Z&se=2026-11-15T02%3A47%3A25Z&sr=c&sp=r&sig=WE5f5D6Arry35G%2BVGUGPsPJ2g6efY3ilsdyUHKndmFY%3D)

- Fill out your Purchase Receipt into Aspire for your vendor payment.
  - Enter *CC* to indicate that it was paid with a credit card on the *Invoice #* field. This will help you easily identify receipts paid with a Credit Card when synced with QBDT!

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online-image-rrw8dnn2.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A47%3A25Z&se=2026-11-15T02%3A47%3A25Z&sr=c&sp=r&sig=WE5f5D6Arry35G%2BVGUGPsPJ2g6efY3ilsdyUHKndmFY%3D)

- Approve the *Purchase Receipt*; this makes sure the *Purchase Receipt* syncs to *QuickBooks Online*.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online-image-4kotahn1.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A47%3A25Z&se=2026-11-15T02%3A47%3A25Z&sr=c&sp=r&sig=WE5f5D6Arry35G%2BVGUGPsPJ2g6efY3ilsdyUHKndmFY%3D)

📑To learn more about approving *Purchase Receipts*, please read *Purchasing- Approving Purchase Receipts,* [here](https://care.youraspire.com/en/articles/6078817-505-purchasing-approving-purchase-receipts)*.*

## **Processing the Purchase Receipts in QuickBooks Online**

- Find the bill that synced from Aspire by going to your Vendors and searching for that vendor.  
  
[![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online-image-dnm3rhap.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A47%3A25Z&se=2026-11-15T02%3A47%3A25Z&sr=c&sp=r&sig=WE5f5D6Arry35G%2BVGUGPsPJ2g6efY3ilsdyUHKndmFY%3D)](https://downloads.intercomcdn.com/i/o/685961416/e91a00e1fc2c465057499ac4/image.png?expires=1757602800&signature=2fa2ea3a419bfc84432e78715eef6956d53c19816edc52e9a65691b9c082659e&req=cigiH89%2FmYBZFb4f3HP0gAynT1ebz7Wd%2F0krktfDzxVofS8JgL4S%2Bv%2BuMvxv%0AwoE%3D%0A)
- On the line in QuickBooks, select *Mark as paid* in the drop down in the *Action* column.  
![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/processing-purchase-receipts-that-are-paid-with-a-credit-card-for-quickbooks-online-image-bu9vl1zv.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A47%3A25Z&se=2026-11-15T02%3A47%3A25Z&sr=c&sp=r&sig=WE5f5D6Arry35G%2BVGUGPsPJ2g6efY3ilsdyUHKndmFY%3D)
- When the window pops up to specify what account the bill was paid from, select the appropriate credit card account. 💳
- Click *Save*.
- When you download the transactions from the credit card company, the vendor bill will now match to the download.