--- title: "End of Month Entries - Simplified Accounting Solution (SAS)" slug: "simplified-accounting-solution-sas" tags: ["Language - English", "Area - Accounting", "Industry - Landscaping", "Type - Task (How-To)", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"] updated: 2026-09-22T15:48:44Z published: 2026-09-22T15:48:44Z canonical: "guide.youraspire.com/simplified-accounting-solution-sas" --- > ## Documentation Index > Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt > Use this file to discover all available pages before exploring further. # End of Month Entries - Simplified Accounting Solution (SAS) Historically, most companies will recognize revenue based on the date of the Invoice created and sent to the customer regardless of when the work was performed/earned. They might expense the cost of goods sold (COGS) for materials, equipment rental, subcontractor and other costs based on the vendor *Invoice Date*. Or, they might expense gross payroll based on the actual check date and not the date the gross payroll was incurred by the employee. Aspire is designed to recognize revenue as work is performed, expense cost of goods sold based on received date of goods or services and expense gross payroll based on the date the employee has worked. That being said, there is a way for Aspire users to continue entering data into their accounting system the way it has historically been entered. This method for entering data from Aspire into the accounting system is called *Simplified Accounting Solutions (SAS)*. This document will walk through the steps of how to enter *Invoiced Revenue* into the accounting system based on invoice date. Also, we will detail how to enter cost of goods sold based on vendor *Invoice Date.* 📑 To get the *End of Month Checklists,* [click here!](https://guide.youraspire.com/docs/end-of-month-tasks-checklist) Watch this video, and keep reading for more information. ## **End of Month Reports** Dollar amounts will accumulate on the *End of Month Reports* in Aspire throughout the month for everything that is occurring in Aspire. There are 4 Tabs within the End of Month Report: - Revenue Tab - This tab shows both *Invoiced* and *Earned Dollars*. - Expense Tab - This tab shows the cost of goods sold (expenses) on jobs and does not include labor. - Labor Tab - This tab shows the cost of labor on jobs. This includes *Indirect Hours* for direct labor employees and salaried employee’s job cost time. - Inventory Tab - This will show any inventory costs or variances that are occurring in Aspire, so you can make the same adjustments in the accounting system. The actual inventory will be in Aspire. - This tab is not actual *Inventory*, it displays variances and adjustments. 🧠The *End of Month* report *Revenue* tab and *Expense* tab are designed to be entered into the accounting system monthly. ## **Exporting Your End of Month Reports to Excel** Aspire allows you to export the *End of Month* *Revenue* tab and *Expense* tab entries from Aspire into a .csv file that can be imported into your accounting system. To be able to export the EOM *Revenue* and *Expense* tab, you will need to complete the setups in Aspire located in *Administration* > *Application* > *Lists* > *Divisions* and also in > *Application* > *Lists* > *Payment Categories.* This export file is required when using the *Simplified* Accounting Solution *(SAS)* option in Aspire. There will 2 options to choose from: - [EOM Accounting Export with Transaction Pro](https://guide.youraspire.com/docs/eom-accounting-export-with-transaction-pro) – this will walk through the setup in Aspire and the setup of *Transaction Pro*. - Transaction Pro is a QuickBooks program that allows the excel export file to be uploaded into QuickBooks online or QuickBooks desktop - [EOM Accounting Export to Excel to Enter Manually](https://guide.youraspire.com/docs/eom-accounting-export-for-manual-entries) – this will walk through the setup in Aspire to be able to use the Excel file to enter the journal entry manually. ## **Entering Invoiced Revenue Into Your Accounting System** Your *Invoiced Revenue* will be entered into your accounting system using the dollar amounts from the EOM *Revenue* tab. Invoiced dollar amounts come from the EOM Report and are displayed under the section of your Branch *A/R.* The invoiced dollar amounts are pulled from the invoices that were created during the month. The different Division dollar amounts are from the services assigned on your opportunity work tickets. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/simplified-accounting-solution-sas-image-x18s3500.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A07%3A14Z&se=2026-11-15T02%3A07%3A14Z&sr=c&sp=r&sig=6CMuLpOabs8Tv5e%2FjSKLKyPq8Xs7XRzepxYtD53vUQ0%3D) The *Invoiced Dollars* listed in this section will show on your export as an adjustment to *Accounts Receivable* and *Revenue*. The portion below A/R is the *Earned Revenue Dollars* in Aspire. That is the revenue based on when the work was performed and earned. The dollars below A/R will not be entered into the accounting system using the SAS accounting method. ## **Exporting Revenue** To export revenue, you’ll need to start in the *Reporting* module. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/simplified-accounting-solution-sas-image-uy4s7c2l.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A07%3A14Z&se=2026-11-15T02%3A07%3A14Z&sr=c&sp=r&sig=6CMuLpOabs8Tv5e%2FjSKLKyPq8Xs7XRzepxYtD53vUQ0%3D) - Select *Standard Reports.* - Select *End of Month*. - Make sure the *Revenue* tab is selected. - The system will default to *Last Month*. - Change the dates to *Custom-Between* and enter your date range that needs to be exported. - Go to the three dots in the upper right corner and choose *Export Revenue to Excel*. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/simplified-accounting-solution-sas-image-w1icucqu.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A07%3A14Z&se=2026-11-15T02%3A07%3A14Z&sr=c&sp=r&sig=6CMuLpOabs8Tv5e%2FjSKLKyPq8Xs7XRzepxYtD53vUQ0%3D) The export file will show like this for QuickBooks Desktop: ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/simplified-accounting-solution-sas-image-jhi5nbvn.png?sv=2026-02-06&spr=https&st=2026-11-15T01%3A07%3A14Z&se=2026-11-15T02%3A07%3A14Z&sr=c&sp=r&sig=6CMuLpOabs8Tv5e%2FjSKLKyPq8Xs7XRzepxYtD53vUQ0%3D) Save the file. Then, you could upload the file into *QuickBooks* through *Transaction Pro* or enter it manually. 📌Note: Once the file is uploaded, the information will show on your *Balance Sheet* and *Profit and Loss* in your accounting system. If for any reason the *End of Month Revenue* tab needs to be exported again, if using *Transaction Pro*, the original journal entry will need to be deleted. The new export will not copy over the original export. For manual entries, make any changes to the original journal entry. ## **Labor Tab** Gross Payroll should be entered into your accounting system after every payroll period. Dating the entry the actual payroll check date. ### **Aspire Payroll With Inova** Inova will help you create a journal entry that can be manually entered or imported into your accounting system. ### **QuickBooks Payroll** When setting up the payroll to process from Aspire to *QuickBooks*, new pay codes will be created in *QuickBooks* to send gross payroll to an *Accrued Payroll Holding* account in *QuickBooks Deskto*p called *Other Current Liability* account. A journal entry should be created each pay period to $0 out of the *Accrued Payroll Holding* account and enter the gross payroll on the *Profit and Loss* report based on *Branch* and *Division* that the employee worked during that time period. ### **Other Payroll Providers** You will need to work with your payroll provider or your Aspire accounting system consultant to help you with the preparation of the journal entry needed to enter into your accounting system. ## **Inventory Tab** The *End of Month Inventory* tab will not be entered into the accounting system. This tab shows valuable data when managing and reviewing inventory in Aspire. Since the cost of goods on the *End of Month Expense* tab is expensing inventory as purchased, the dollar amounts on this tab are not needed in the accounting system. ### **Reconciling the Balance Sheet** After entering the journal entries for the *End of Month Revenue* tab and the *End of Month Expense* tab, the *Balance Sheet* accounts for *Accounts Receivable* and *Inventory Holding Accounts* will need to be reconciled. ### **Accounts Receivable** #### **In Your Accounting System** - Go to *Accounts Receivable Aging*. - Date the last date of the month recently closed. - Write down the balance for the *Aspire System* customer. #### **In Aspire** - Go to the *Reports* module. - Select *Standard Reports*. - Scroll down to the A/R Aging report and open it. - Click the three dot menu and select Update Report Filters. - Change the Date range to Selected Date – enter the last date of the month recently closed. - Write down your balance. - The *Balance* from your accounting system should match the balance in Aspire. ## **If the Balances Do Not Match** ### **In Aspire** - Go to the Invoicing icon and select *Payments*. - Choose your saved list of *A6. Payments Last Month* from the list drop down. - List will show last month. Filter to a different month if necessary. - Group by *Deposit* date. Is there a payment at the top that hasn’t been sent to your accounting system? If so, is that the difference? - Scroll down the list and see if there is a deposit in the next month. If so, is that the difference? Are the 2 combined above the difference? - If it is, no need to do anything. The balance will adjust itself next month. If that is not the difference, ensure the *End of Month Revenue* tab is accurate and nothing has changed. - If not, redo the journal entry and recheck your A/R balances. If that is not the difference, go through the End of Month Checklist Task #31 and #32 to ensure all the dollars in Aspire match the dollars in the accounting system. - If Task #31 and #32 match and the A/R balance is still off by more than payment deposit date difference, make sure that in Aspire there are not any payments from the month recently closed with a deposit date in the past. ## **Inventory Holding Accounts** ### **In Your Accounting System** - Go to the *Balance* Sheet. - Review the date to confirm it is the last date of the month that has recently been closed. - There should not be a balance in the Inventory Holding Accounts. ### **If You Find a Balance** - Go to the *End of Month Checklist,* Task #3. Make sure the approved vendor bills in your accounting system match the total approved vendor bills in Aspire for the same month. - Make sure the *End of Month Expense* tab is entered into the accounting system accurately and nothing has changed.