---
title: "Stale Inventory Playbook"
slug: "stale-inventory-playbook"
tags: ["Language - English", "Area - Inventory", "Industry - Landscaping", "Type - Reference", "Role - Branch Manager", "Role - Controller", "Role - Operations Manager", "Role - System Admin", "Role - Branch Admin", "Skill Level - 1 (Beginner)"]
updated: 2025-10-16T15:20:17Z
published: 2025-10-16T15:20:17Z
canonical: "guide.youraspire.com/stale-inventory-playbook"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Stale Inventory Playbook

**What are we measuring:** Items in your inventory that have not been allocated in over 1 year.

**Why are we measuring this:** Stale inventory can be a drag on your business, having to manage/count/store items you aren’t using. These could also be items that don’t actually exist on your lot, but show up in your inventory. The HSC points these items out to assist you in minimizing stale inventory.

**Scoring:** 0-24, 35-49, 50+ days

**Recreate Metric:** Advanced Search Link shows: Purchasing Module – Inventory Tab; Status = Active.

💡 For refined results:

Choose inventory location – Select Allocation from sub header

Filter: Last Allocated Date greater than (choose date 12 months prior)

**False Negatives:**

Aspire is showing items that are not actually in your inventory

**Common Issues:**

Not keeping up with inventory audits on a regular basis or not having someone dedicated to keeping track of inventory

Not having accurate inventory counts will make it hard to know if you have the materials you need for future jobs

Misrepresenting your inventory value on your P&L

**Practical:**

Do an inventory count on a regular basis (monthly, quarterly)

Review stale items regularly - List building- add in Last Purchase Date and Last Allocation Date in your Display

**Resources**

[Inventory Location Screen Reference](https://guide.youraspire.com/docs/purchasing-module-screen-reference)

[Inventory Training Class Registration](https://guide.youraspire.com/docs/live-training-and-webinar-calendars#accounting-related-classes)