---
title: "Switching from Simplified (SAS) to Standard (SAAS)"
slug: "switching-from-simplified-sas-to-standard-saas"
tags: ["Language - English", "Area - Accounting", "Industry - Landscaping", "Type - Task (How-To)", "Role - Accountant (AR)", "Skill Level - 2 (Intermediate)", "Skill Level - 3 (Advanced)"]
updated: 2025-10-09T15:19:02Z
published: 2025-10-09T15:19:02Z
canonical: "guide.youraspire.com/switching-from-simplified-sas-to-standard-saas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Switching from Simplified (SAS) to Standard (SAAS)

## **Purpose**

If you have been with Aspire for awhile now and you are wanting to integrate from Simplified Accounting Solution (SAS) to Standard Aspire Accounting Solution (SAAS), this section will cover that process, but first let's go over a brief summary of Simplified (SAS) and Standard (SAAS).

📌 **Note:** For a more detailed explanation of the differences between Simplified (SAS) and Standard (SAAS), see the article **[Understanding the Differences of SAS and SAAS Accounting Methods](https://guide.youraspire.com/docs/understanding-the-differences-of-simplified-accounting-solution-sas-and-standard-aspire-accounting-solution-saas)** for more information!

---

## **Brief Summary of Simplified (SAS) and Standard Aspire Accounting Solution (SAAS)**

### **Simplified Accounting Solution (SAS)**

- You record revenue to your P&L when you invoice for an opportunity.
- Your expenses are in the month that they happen.
- You do not maintain a Work in Progress (WIP) on your balance sheet.
- And you do not maintain inventory on your Balance Sheet.

### **Standard Aspire Accounting Solution (SAAS)**

- You record revenue to your P&L either when you invoice or when the work is performed (earned).
- You maintain inventory on your Balance Sheet, manage it in your yard and in Aspire.
- Purchases are expensed in the month that they are allocated to work tickets.
- You must reconcile your inventory at each month end close.

---

## **Steps to Take to Convert from Simplified (SAS) to Standard Aspire Accounting Solution (SAAS)**

1. You must establish your initial inventory value for your beginning balance in Aspire.

  1. At the end of the month prior to going live as SAAS, **you should take a count of the inventory that you have in your yard**.
  2. **Adjust** the quantities in Aspire to reflect that inventory.
  3. **Add** a journal entry to enter the Total Cost from the inventory allocation report in Purchasing. The journal entry will be a **debit** to *Inventory Holding Materials* and a credit to the appropriate *Cost of Goods Sold accounts.*
2. On the *Accounting Sync* screen in *Configuration*, **scroll** to the bottom on the page and **uncheck** the box **Enable Inventory as Expense**.

You will then **enter** your purchase receipts as you would normally and they will sync to your accounting system when they are approved!

At the end of the month, you can still use the *Revenue Export* as always, and the *Expense Export* will reflect the materials/costs that were allocated or received to work tickets.

After completing the journal entries, you will notice that your balance sheet *Inventory Holding Material* *account* will have a balance. You will now need to reconcile this balance sheet account at the end of each month using the *Inventory Holding Reconciliation Workbook* found **[here](https://guide.youraspire.com/docs/inventory-holding-reconciliation)**.