Time Reporting Permissions

The following information describes the time reporting-oriented {{glossary.Permissions }} that can be assigned to user roles.

Approve Time 

It required you to access the Weekly Time Review screen and to approve or unapproved time entries. You must also have View All Time permission to view and approve any employee's time or My Reports permission to view and approve time for employees in branches for which they are responsible.

Crew Leader 

Gives you full access to all crew-leader functions of the mobile time app.

Enable Inova Labor Burden True-Up

Allows you to run the Labor Burden True-Up on the Weekly Time Review screen without having a system admin permission enabled under your user role. Once selected, the option will appear in the Inova bulk action menu on the Weekly Time Review screen. 

To enable this permission, you must have system admin permission. To view the Weekly Time Review screen, you must have the View All Time or My Reports permission enabled under your user role. 

Inova Payroll Services must be enabled from the Time Reporting subsection of the Administration menu to view this permission. 

Export Time 

Allows you to export time entry information from Aspire to their accounting system. If a user has this permission, Aspire provides the Export and Export All Employees options on the Bulk Actions menu of the Weekly Time Review screen. You must also have Approve Time and View All Time or My Reports permission to access the Weekly Time Review screen. 

HR Admin 

Allows you to access the HR and Payroll tabs on the Contact screen to view HR-related information for employees to which the logged-in user has branch access. Allows you to access the Scorecard tab. To edit the information on any Contact screen tab, you must also have permission to Edit All Contacts or Edit My Contacts. The displayed employee must be associated with a branch to which you have access. If you have this permission, you can only create or edit sales scorecards if they also have Sales Manager permission. 

My Reports 

Available in the Weekly Time Review screen, you can see only crew members for routes where you are specified as the manager as defined in the Route screen.  You must also have either Read-Only Access to Schedule Board permission or Full Access to Schedule Board permission to access the Scheduling icon in the Aspire Navigation Bar. You must have the Approve Time permission to access the Weekly Time Review screen.

Unapproved Time 

Allows you to view all visits on the Weekly Time Review screen. You must also have either Read-Only Access to Schedule Board permission or Full Access to Schedule Board permission to access the Scheduling icon in the Aspire Navigation Bar. You must have Approve Time permission to access the Weekly Time Review screen. 

View All Time 

Allows you to view all visits on the Weekly Time Review screen. You must also have either Read-Only Access to Schedule Board permission or Full Access to Schedule Board permission to access the Scheduling icon in the Aspire Navigation Bar. You must have Approve Time permission to access the Weekly Time Review screen. 

View Read-Only Payroll Data 

If you have branch access to an employee being viewed on the Contacts screen, you can have read-only access to the Payroll tab. Note that if you also have HR Admin permission, they can edit the information on the Payroll tab.