---
title: "Understanding Equipment Statuses"
slug: "understanding-equipment-statuses"
tags: ["Language - English", "Industry - Landscaping", "Type - Concept", "Role - System Admin", "Role - Branch Admin", "Role - Operations Manager", "Role - Branch Manager", "Skill Level - 2 (Intermediate)"]
updated: 2025-11-17T21:58:11Z
published: 2025-11-17T21:58:11Z
canonical: "guide.youraspire.com/understanding-equipment-statuses"
excludeFromExternalSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Understanding Equipment Statuses

Over the lifetime of a piece of equipment, it will move through a series of statuses. This article lists these statuses and explains each one.

Watch this video, or keep reading to learn more.

[Equipment: Managing Assets Through the Equipment Module Video](https://fast.wistia.net/embed/iframe/qs7ezzh24k?web_component=true&seo=true&videoFoam=false)

## Requested

- When an equipment entry is initially created, it is placed in the *Requested* status. It will remain in the requested status until approved using the *Approve* option in the *Actions* menu on the [*Equipment* screen](https://youraspire.document360.io/docs/equipment-screen).
- You must have the Request Equipment Permission enabled under your user role to add a new equipment item.

## Approved

- Once a piece of equipment has been approved, it advances to the *Approved* status provided that a *Purchased Date* has not been specified on the *Info* tab of the *Equipment* screen.
- The equipment item must have a *Request* status before it can be approved.
- You must have the Approve Equipment Permission enabled to approve an equipment item.

## Purchased

- Once a piece of equipment has been approved and the *Purchased Date* has been specified on the *Info* tab of the *Equipment* screen, the equipment will advance to the *Purchased* status.
- You must have the Purchase Equipment Permission enabled to mark the status of the equipment item as purchased.

## In Service

- Once a piece of equipment has been approved and the *In-Service Date* has been specified on the *Info* tab of the *Equipment* screen, the equipment will advance to the *In-Service* status.
- The equipment will remain in this status for its useful life until it is disposed of.
- You must have the Mark Equipment in Service permission enabled to mark an equipment item status as *In Service*.
- Once the equipment is in service, the main equipment information becomes read-only for all users except those whose role allows the *Equipment Admin* permission.

## Out of Service

- Marking a piece of equipment with an *Out of Service* status will prevent that piece of equipment from being available throughout the Aspire system.
- You must have the Mark Equipment Out of Service permission to manually mark an equipment asset as out of service.
- A piece of equipment that is marked as *Out of Service* will not be available in the following areas of *Crew Mobile* and Aspire: **Equipment, Equipment Inspection, Equipment Meter Reading screen, or the Request Equipment Service section of Crew Mobile.**
- You cannot mark equipment out of service from the *New Equipment* screen. The *Audit Info* tooltip will retain the most recent *Out of Service* date, and the user assigned the status. Equipment Inspections containing an inspection category score of a *Critical* status will automatically be marked as *Out of Service*.

## Disposed

- When the *Disposal Date* has been specified on the *Info* tab of the *Equipment* screen, the equipment will advance to the *Disposed* status.

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682798392080.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A15Z&se=2026-11-13T10%3A58%3A15Z&sr=c&sp=r&sig=ztcd0e6tvv7a%2BumcgKiSaoXLKC%2FkDp%2BPFD572nCB4fw%3D)

Administration > User Management > User Roles > Request Equipment > Save

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682798684388.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A15Z&se=2026-11-13T10%3A58%3A15Z&sr=c&sp=r&sig=ztcd0e6tvv7a%2BumcgKiSaoXLKC%2FkDp%2BPFD572nCB4fw%3D)

Administration > User Management > User Role > Approve Equipment > Save

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682799240086.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A15Z&se=2026-11-13T10%3A58%3A15Z&sr=c&sp=r&sig=ztcd0e6tvv7a%2BumcgKiSaoXLKC%2FkDp%2BPFD572nCB4fw%3D)

Administration > User Management > User Role > Purchase Equipment > Save

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682801249373.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A15Z&se=2026-11-13T10%3A58%3A15Z&sr=c&sp=r&sig=ztcd0e6tvv7a%2BumcgKiSaoXLKC%2FkDp%2BPFD572nCB4fw%3D)

Administration > User Management > User Roles > Mark Equipment In Service > Save

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682802366594.png?sv=2026-02-06&spr=https&st=2026-11-13T09%3A58%3A15Z&se=2026-11-13T10%3A58%3A15Z&sr=c&sp=r&sig=ztcd0e6tvv7a%2BumcgKiSaoXLKC%2FkDp%2BPFD572nCB4fw%3D)

Administration > User Management > User Roles > Mark Equipment Out of Service