--- title: "Using the Equipment Details Action Menu" slug: "using-the-equipment-details-action-menu" updated: 2025-10-10T20:07:55Z published: 2025-10-10T20:07:55Z canonical: "guide.youraspire.com/using-the-equipment-details-action-menu" excludeFromExternalSearch: true --- > ## Documentation Index > Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt > Use this file to discover all available pages before exploring further. # Using the Equipment Details Action Menu The following table explains the options on the *Actions* menu of the *Equipment* screen. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1685306393555.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) | Menu Option | Description | | --- | --- | | Approve | This option is only available if you have *Approve Equipment* permission and the equipment is in *Requested* status. Selecting this option changes the status from *Requested* to *Approved*. | | Unapprove | This option is only available if you have *Approve Equipment* or *System Admin* permission; the equipment purchase has been approved, and the equipment asset does not yet have any reading log or service log entries. When this option is selected, the equipment status reverts to *Requested*. | | Purchase | This option is only available if you have *Purchase Equipment* or *System Admin* permission. Selecting this option changes the status to *Purchased* and clears the *In-Service Date* if it had previously been provided. | | Mark In Service | This option is only available if you have *Mark Equipment In Service* or *System Admin* permission. Selecting this option verifies that the *In-Service Date* field has been entered and changes the status to Purchased if so. | | Mark Out of Service | This option is only available if you have a Mark Equipment Out of Service permission. Selecting this option requires that you desginate an Out of Service date. | | Add Reading | This option allows you to add an entry to the *Reading Log* to record the current reading of the usage gauge on the equipment (i.e. run hours). Selecting this option displays the *Equipment Reading Log* screen. | | Reset Reading | Adds a meter reading entry that resets the meter reading for an equipment asset to Zero. The *Reset Readings* option is only available if the equipment is In-Service. When the reset has been confirmed, an equipment reading with a meter reading of zero and trouble code of “Reset Reading” for the equipment asset. | | View Services Due | This option allows you to view the service events due for completion based on the defined *service schedules* or services requested by crew leaders. Selecting this option displays the *Due Services* screen on which the list of services is displayed, and new service event log entries can be created. | | Add Service    | This option allows you to view the list of all service events, regardless of whether they are due for completion. Selecting this option displays the All Services Screen on which the list of services is displayed, and new service event log entries can be created. | | Dispose | This option is only available if you have a *permission for Dispose Equipment or a System Admin permission enabled*. Selecting this option displays the *Dispose Equipment* screen to collect disposal information and changes the status to *Disposed*. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/dispose_equip.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) | | Delete Equipment | This option is only available if you have *Delete Equipment* or *System Admin* permission. Selecting this option deletes the equipment and all associated event and service log entries. | ### Equipment Reading Log Screen The *Equipment Reading Log* screen allows you to view existing reading log entries or to create new ones. It is accessed by first selecting *New* followed by clicking *Add Reading* option from the *New button* on the *Reading Logs* portion of the *Equipment* details screen. When you display the screen by clicking on a reading log entry, the information is read-only; you cannot modify the entry. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1665365202166.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D)When they display the screen by selecting the *Add Reading* option, it displays as pictured here, allowing you to record a gauge reading on the equipment (i.e. running hours). Observe that the *Log Date* is read-only and automatically filled with the date the entry is recorded. The reading date defaults to the current date but can be changed. ### Services Due Screen The *Due Services* screen displays a list of services due for services of type *Maintenance* as defined on the service schedule for the equipment model or services of type *Request Service* that has been requested by crew leaders using the Crew Mobile App or Aspire Mobile app. This screen is accessed by selecting the *Services Due* section of the *Equipment* module. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1665366328617.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) The list shows the service tag and service type for each service that is due. Items with a service type “Maintenance” are based on the service schedule. Items with a service type of “Request Service” are service requests submitted by crew leaders in the field. Clicking on a service in the list displays the *New Service Log* screen, allowing you to add an entry to the service log, which records actual services performed on the asset. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1665365573975.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) ### All Services | The *All Services* screen is accessed by selecting the *Add Service* option from the *Actions* menu of the *Equipment* screen. The *Add Service* screen is identical to the *Due Services* screen except for its title and the fact that it displays all services for which the equipment model has service schedules regardless of whether the service is due according to the schedule. | ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/image-1665366441801.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) | | --- | --- | Three different service types may be displayed as follows: | **Service Type** | **Description** | | --- | --- | | Maintenance | Scheduled maintenance can be defined for equipment models that become due at regular intervals based on distance (miles or kilometers) or time (hours). | | Request Service (Requested by Crew) | Services that have been requested by crew leaders using the *Crew Mobile App*. | | Request Service | Services that have been made available for request by crew leaders using the *Crew Mobile App*. | When you click on a service tag in the list above with the service type of *Maintenance* or *Request Service (Requested by Crew)*, Aspire initiates the creation of a service log entry for that service tag by displaying the *New Service Log* screen. When you click on a service tag in the list above with the service type of *Request Service,* Aspire initiates the creation of a service request by displaying the *Request Service* screen. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1682802366594.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) Administration > User Management > User Roles > Mark Equipment Out of Service ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Glossary/image-1683235663530.png?sv=2026-02-06&spr=https&st=2026-10-27T06%3A24%3A25Z&se=2026-10-27T07%3A24%3A25Z&sr=c&sp=r&sig=UgYZEvRso3GO53WTuFWKIwMf7Izx4JITPLNWMG20ofI%3D) **1.** Go to the ***Equipment*** module. **2.** Select an entry to view the ***Equipment*** **details** screen. **3.** Click ***New*** under the ***Service Logs*** section. **4.** Select ***Add Service*** to view the ***All Services*** screen. **5.** Select the chosen entry to view the ***Service Log***.