As a system administrator, Aspire enables you to manage the physical devices with which users access the Aspire system. Individual devices must be authorized allowing you to maintain control over which computers or mobile devices gain access. The Devices Search List screen can be used to manage devices. Its most important and commonly used management function is to allow you to authorize devices so that your users have access to the system the first time their device is used.
It is helpful to understand that a device in Aspire is represented by a browser running on a specific computer or mobile device. So, for example, if a user is going to use both a Chrome browser and a Firefox browser on a single computer, they must authorize two devices – one for each browser.
In addition to allowing you to authorize devices from the Devices Search List screen, Aspire sends you as the system administrator an email with a link that will enable you to authorize the device.
The Devices Search List screen behaves like others, allowing you to display and filter information to provide the most value. You can activate and deactivate devices from the search list using the Active fielda.
The Device screen enables you to approve devices for access to the Aspire system. You are also able to view key device identification information(device usage and metadata). Access this screen by clicking on a device listed on the Devices Search List screen.
Device Fields
The Device fields (shown above) provide general information about the device. Each of the screen elements on the Device screen are described in the following table:
| Screen Element | Description |
|---|---|
| Device Name | Name that you provided in the Aspire login screen when they initiated the first login on the device. |
| Device Type | You can enter a value here if they wish to keep track of the type of device. Common values might include (iPhone, Windows Desktop Computer, Windows Laptop Computer, Android phone, etc.) |
| Mobile Number | You can enter a telephone number for the user responsible for the device. |
| Activation Date | Read-only. This field is automatically updated by Aspire when you activate the device. |
| Deactivation Date | Read-only. This field is automatically updated by Aspire when you deactivate the device. |
| Last Login | Read-only. This field is automatically updated by Aspire with the date and time whenever a user logs in using the device. |
| Last User Agent | Read-only. This field is automatically updated with identifying information about the user’s browser whenever a user logs in using the device. |
| Back Icon | Returns to the Devices Search List screen without saving changes. To save changes, click the Save icon before clicking the Back icon. |
| Save Icon | Clicking this icon saves the changes the user has made to the device. Clicking Save leaves them on the Device screen so that they can save periodically while they are entering the device without leaving the screen. |
| Activate/Deactivate Icon | This icon is displayed for devices that have not been activated or deactivated. Toggling the button towards the right activates the device and toggling the button towards the left will deactivate the device. |
| Delete Icon | Not shown in the diagram above. This icon is displayed for devices that have not been activated. Clicking it deletes the device and prevents future activation (until the user re-initiates another activation by entering their credentials, in which case a new device record will be established). |
Users Field
The Users field provides a list of the users who have logged in on the selected device. Note that this list only shows individuals with user accounts, so will not include crew members who have logged in with their PIN.
