Service Log Screen

The New Service Log screen allows you to create or edit service log entries representing services performed on the equipment. This screen can be displayed from the Equipment screen by clicking on an entry on the Due Services screen, the All Services screen, or the Equipment Services Due Search List screen. You can view existing Service Log records by selecting the Service Log section of the Equipments module.  

When you enter this screen by selecting an existing service log entry for an equipment item, you will be allowed to edit the entry only if it is the most recent entry for the equipment service. If you click on a service entry for a service with more recent log entries, the screen will be read-only.

The screen title includes the name of the service performed (i.e. Rotate Tires) and the name of the asset for which the service is being recorded (i.e. ‘John Deere Z525E 22 HP 54” Mower (Francine)’).

Each of the screen elements on the Equipment Service Log screen is described in the following table:

Request Service Screen

This screen allows office staff to request service in the same manner as a crew leader using the Crew Mobile App in the field.  This screen is displayed when you click on a service tag with the service type Request Service. The created service request will become available as a service due, allowing you to log the service on one of the following screens.

1. Equipment Services Due Search List screen is available from the Services Due option of the Equipment icon in the Aspire Tool Bar.
2. Due Services screen is available from the View Services Due option in the Actions menu of the Equipment screen.

Equipment Service Logs Search List Screen

The Equipment Service Logs Search List screen allows you to display information about any selected service log entries selectively. 

This search list behaves like other Aspire search lists allowing you to display and filter information to provide the most value in various situations. Clicking on an item in the list displays all information for the associated log entry on the Equipment Service Log screen.

The following image depicts the Equipment Service Logs Search List screen:

The Equipment Readings Log is a search list that allows you to filter and view equipment readings taken from the meters of equipment in the field.

The following fields are available for display in this search list (* indicates field included in the system default view):

• Active
• Asset No.*
• Branch*
• Created By
• Division
• Model*
• Equipment*
• Log Date*
• Meter Reading*
• Meter Type*
• Property
• Reading Date*
• Route*
• Trouble Code*

The Action Menu in the footer provides a single option to display the Equipment Utilization Report, but only if you have permission for the View Equipment Utilization Report.

Equipment Utilization Report

Aspire provides the Equipment Utilization Report, which shows how many miles, kilometers, or hours were logged to each equipment asset each month during a selected timeframe. 

This report is available from the Reports screen or the Equipment Utilization Report option available in the Bulk Actions menu of the Equipment Readings Log screen. This report is available if you have View Equipment Utilization Report permission. 

The Equipment Utilization Report screen is comprised of the following elements:

Update Report Filters Screen

Clicking the Update Report Filters icon displays the Update Report Filters screen.

The Update Report Filters screen allows records returned in the report to be filtered by each of the following criteria:

• Date Range – Specify the date range for the report. Aspire will return partial readings based on specific dates selected for the start and end months of the range. When specifying the date range, you should choose the first day of the start month and the last day of the end month.
• Branch – Select branches for which equipment assets will be included in the report.
• Equipment Model – Select equipment models that will be included in the report.
• Route – Select routes for which equipment assets will be included in the report.

Clicking the Save icon applies the filters and redisplays the Equipment Utilization Report. Clicking the Cancel icon returns to the Equipment Utilization Report without applying any filter changes.

Equipment Services Due Search List Screen 

The Equipment Services Due Search List screen lets you easily see when maintenance is due on identified equipment. Each item in this list represents a service that can be performed on the equipment. Service items that are due are highlighted in red.  They represent one of the following:

1. Maintenance services of type Maintenance that are due based on the service schedule associated with the equipment model.
2. Maintenance services of type Request Service have been requested by crew leaders using the Crew Mobile App. (See Aspire knowledge base article, Setting Up Crew Mobile on Mobile Devices )

This search list behaves like other Aspire search lists allowing you to display and filter information to provide the most value in various situations. Clicking on an item in the list displays the Equipment Service Log screen, allowing you to create a new service log entry. Once the service log entry has been created, the item will be removed from the Equipment Services Due search list.

When you drill into a due service whose service type is “Request Service,” Aspire will provide an option at the bottom of the displayed screen, allowing them to delete the service request without logging it. This allows office personnel to override inadvertent or unjustified service requests submitted by crew leaders.