---
title: "Availability, Certification, and Skills Validation"
slug: "availability-certification-skills-validation"
updated: 2025-08-11T22:13:25Z
published: 2025-08-11T22:13:25Z
canonical: "guide.youraspire.com/availability-certification-skills-validation"
excludeFromSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Availability, Certification, and Skills Validation

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/aspire_template.jpg?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A23Z&se=2026-11-15T02%3A37%3A23Z&sr=c&sp=r&sig=KyoaLmT6vin6WUvKaKokjKQx%2BwHhxFLo5xe5PDql2S0%3D)

**Availability, Certification, and Skills Validation**

---

### **What's new?**

Aspire now validates property availability, certifications, and crew skills when you schedule visits. These checks help prevent common scheduling errors, like assigning crews outside of a property's working hours or without required qualifications, without interrupting your workflow. Warnings display when there’s a mismatch, but you can still complete scheduling after acknowledging the issue.

This guide explains where these validations apply, how they work, and what to watch for.

### **Requirements**

- Property availability must be defined on the Property screen. For more information, see [Property Availability](https://guide.youraspire.com/docs/property-availability).
- Certifications and skills must be configured for services. See [Certification & Skills](https://guide.youraspire.com/docs/certification-skills) for more information.

Validation warnings display as icons or modals in the visit scheduling modules. Viewing them requires the appropriate scheduling permissions.

- *Route Scheduling* permission

- *Full Access to Schedule Board* permission (needed to create, modify, and manage visits)
- *Bulk Reschedule Visits* permission (for bulk tools)

### **Configuration**

To configure:

1. Define property availability.
2. Assign certifications and skills to services.

For more, see [Property Availability](https://guide.youraspire.com/docs/property-availability) and [Certification & Skills](https://guide.youraspire.com/docs/certification-skills).

### 

### **Overview of availability, certification, and skills validation**

![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/visitCert.jpg?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A23Z&se=2026-11-15T02%3A37%3A23Z&sr=c&sp=r&sig=KyoaLmT6vin6WUvKaKokjKQx%2BwHhxFLo5xe5PDql2S0%3D)![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/certVal(1).jpg?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A23Z&se=2026-11-15T02%3A37%3A23Z&sr=c&sp=r&sig=KyoaLmT6vin6WUvKaKokjKQx%2BwHhxFLo5xe5PDql2S0%3D)

Aspire performs three key validations during visit scheduling:

| Validation type | What it checks |
| --- | --- |
| Property availability | Visit falls within working hours defined on the property. |
| Crew certification | The assigned route includes at least one crew member with each required certification. These requirements can be met by a single crew member or distributed across multiple members on the route. |
| Crew skills | The assigned route includes at least one crew member with each required skill. Like certifications, these can be fulfilled by different members. Aspire looks at the route as a whole. |

These checks apply across workflows:

- **Schedule Board** (Route and Property views):
  - Drag and drop
  - Drag-to-expand
  - Insert blank day
  - Recurring schedule edits
    - **Important:** Property validation only runs for **Weekly** recurring schedules and **Monthly** schedules set to a specific weekday. Other schedule types will always show the hazard icon, even if there’s no actual issue, as a reminder to check the property availability manually.
- Bulk move/reschedule
- *Visit* screen
- **Visit Details** modal
- *Work Ticket* screen

### **Warnings and modals**

When a validation issue is detected, such as missing skills, missing certifications, or a visit falling outside property availability, Aspire displays a hazard icon at the point of scheduling. This icon flags the issue without blocking the workflow. You can still save the visit after reviewing the warning.

### ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/hazard%20icon(1).jpg?sv=2026-02-06&spr=https&st=2026-11-15T01%3A37%3A23Z&se=2026-11-15T02%3A37%3A23Z&sr=c&sp=r&sig=KyoaLmT6vin6WUvKaKokjKQx%2BwHhxFLo5xe5PDql2S0%3D)

### **How to use validation during scheduling**

#### On the Schedule Board:

1. Drag a visit to a new time or route.
2. If there’s a conflict (for example, outside property hours), a warning message displays.
3. Hover over the icon to review the issue.

#### In the Visit Details screen:

1. Click into a visit.
2. Update the route or date.
3. Any availability or crew qualification issues trigger a warning.
4. Review and confirm to continue.

#### When editing recurring schedules:

You can edit a recurring schedule from the **Work Ticket** or the **Schedule Board**.

1. Open the recurring schedule from the Work Ticket or Schedule Board.
2. Set the recurrence type (**Weekly**, **Days Between**, or **Monthly**).
3. Select a route.
4. If the route doesn’t meet service requirements, a hazard icon displays.

**Optional**: You can use the **Filter by required skills and certifications** checkbox to filter for qualified routes only.

Note:

If the property linked to the work ticket has availability configured, Aspire checks each visit in the recurring schedule against those availability settings.

Property validation is only supported for:

- Weekly recurrence
- Monthly recurrence when a day of the week is selected

All other recurrence types always display the hazard icon because property validation isn’t applied. When validation is supported and a visit falls outside the available window, Aspire shows the hazard icon and displays availability details in the scheduling modal so you can adjust before saving.

### 

### **Keep in mind**

- Aspire doesn’t block scheduling: these validations help you make informed decisions, but don’t prevent action.
- Some recurrence types don’t allow dynamic validation (e.g., Monthly by day). In these cases, a static message lets you know validation isn’t possible.
- Use the **Filter by required skills and certifications** checkbox to streamline crew selection.
- These scheduling validations apply to all service types, including fixed-price or capped services, so crews must still meet availability and qualification rules regardless of how the service is billed.