--- title: "6.22.1 Reverse and rebill invoices" slug: "reverse-and-rebill-invoices" updated: 2026-07-07T19:20:03Z published: 2026-07-07T19:20:03Z canonical: "guide.youraspire.com/reverse-and-rebill-invoices" excludeFromSearch: true --- > ## Documentation Index > Fetch the complete documentation index at: https://guide.youraspire.com/llms.txt > Use this file to discover all available pages before exploring further. # 6.22.1 Reverse and rebill invoices ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/Aspire header(29).png?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D) **6.22.1 Reverse and rebill invoices from closed months** --- ### What’s new? Aspire has introduced the **Reverse and Rebill** feature, designed to help you adjust Fixed Price Open Billing (FPOB) invoices in closed accounting periods. This functionality enables you to void and rebill invoices while maintaining accurate records and linking them back to the original transaction. ### Prerequisites To use this feature, ensure you have the following permissions enabled under your user role at the system level: - **View Invoice** - **Edit Invoice** - **Reverse and Rebill FPOB Invoice in Closed Months** ### New invoicing permission The new **Reverse and Rebill FPOB Invoice in Closed Months** permission allows you to void and rebill FPOB invoices in closed months. With this permission, you gain access to the **Reverse and Rebill** option in the **3-dot** menu on the *Invoice* screen, allowing adjustments to invoices after the month has closed. ### Reverse and Rebill option The **Reverse and Rebill** option is now available in the **3-dot** menu on the **Invoice** screen. This tool allows adjustments to FPOB invoices in closed months while ensuring that changes are accurately recorded and linked to the original invoice. ### Steps to Reverse and Rebill an Invoice **Option 1: From the Invoice Search screen** 1. Go to the **Invoice Search** screen. 2. Select the FPOB invoice you want to adjust. 3. On the **Invoice** screen, select the **3-dot** menu, and then select **Reverse and Rebill**. 4. Update the **Amount This Invoice** field on the Invoice Schedule of Values screen. This field is pre-filled with the original invoice amount from the closed month, allowing you to modify the value as needed. 5. Confirm your changes. **Option 2: From the Invoice screen** 1. Go to the **Invoice** screen. 2. Select the **3-dot** menu, and then select **Reverse and Rebill**. 3. Update the **Amount This Invoice** field on the Invoice Schedule of Values screen. This field is pre-filled with the original invoice amount from the closed month, allowing you to modify the value as needed. 4. Confirm your changes. **Results:** - The system voids the original invoice and generates a reversal entry with a unique identifier (e.g., 1234.001). - A rebilled invoice (e.g., 1234.002) is created in the current accounting period. - Aspire redirects you to the [Batch screen](https://guide.youraspire.com/docs/batch-screen) to process the updated invoices. --- #### Key Details - **Repeat Adjustments**: You can use the **Reverse and Rebill** feature multiple times for client-requested changes. However, it only applies to FPOB invoices. Invoices with Time and Materials (T&M) services are excluded. - **Invoice Tracking**: For invoices that have undergone the reverse and rebill process, new elements on the **Invoice** screen provide enhanced visibility: - **Rebilled Date**: Displays when the **Reverse and Rebill** action was performed. This date is visible on both the reversed invoice and the rebilled invoice. Note: The **Rebilled Date** differs from the **Date** field in the invoice. The **Date** field retains the original invoice date, linking all subsequent transactions to the initial invoice. - **Rebilled Invoice**: Displays the invoice number for the rebilled invoice linked to this reversed invoice (e.g.,123.002). Select the link to open the rebilled invoice. - **Reversed Invoice**: Displays the original invoice number for the invoice reversed in a closed month (e.g.,1234). Select this link to open the original invoice, allowing quick access to its original details before reversal and rebill actions were applied. ![](https://cdn.document360.io/5942a8d7-f3b1-4919-bdfa-d477d8498fe3/Images/Documentation/Reverserebill.jpg?sv=2026-02-06&spr=https&st=2026-11-13T10%3A26%3A39Z&se=2026-11-13T11%3A26%3A39Z&sr=c&sp=r&sig=7rbOKjVNclbjqa0GlI4raJj9WXAZLG8k%2BczRo3pBiZ0%3D) Invoice Open Billing and Invoice screens --- ### API To get Reverse and Rebill information using the External Aspire API, you must use version 2.0. Click [API versioning](https://guide.youraspire.com/apidocs/api-versioning-2) for more information. --- ### FAQ ****Why are there decimals on invoice numbers?**** This change is due to the new Reverse and Rebill functionality, currently available in Sandbox. For details, see the above guide. To maintain a single field for the full invoice number, we needed to ensure Reverse and Rebill invoices could be tied to their original invoices. Changing the data type from an integer to a decimal allows Aspire to include version numbers, ensuring clarity and continuity when processing reversals and rebills. #### When two invoices share the same major number: - The reverse invoice voids the original invoice. - The rebilled invoice reflects the updated amount. Once you complete a Reverse and Rebill process, only the rebilled invoice remains valid. #### No. Although reverse and rebilled invoices are distinct, the reverse invoice negates the original. Only the rebilled invoice represents the accurate financial record. #### Yes. While the major number alone may work for current data, Reverse and Rebill functionality introduces multiple invoices that share the same major number but differ in the decimal portion. Using the full decimal number ensures unique identification. ****Will this affect the nightly flat file export to S3?**** Yes. The Invoice Number field in all Aspire exports, including the nightly flat file to S3, will now use the decimal format. ###