Clock in prompts

Clock-in form 

Gather useful information before submitting clock in time entries by filling out a Clock In form created and managed by an administrator at your company. A clock in form can consist of required and optional fields. You are required to successfully Submit a Clock in form to completely clock in. 

Keep in mind:

• You must have system admin permission added to your user role to create and publish the Clock In Form .
•  Only one Clock-In form can be published at a time. 
• You will need to unpublish the clock in form in use before publishing a new one. 
• You will see a prompt to either Cancel or Discard if you have input information on the Clock In form and attempt to navigate away from the form before submitting the time.

Beginning of the day clock in form

• Create a beginning-of-the-day Clock in form to capture information essential to know before the start of the work day.
   

Crew size prompt 

• If you have a team of subcontractors or crew members that do not have a contact record in Aspire, an administrator can configure a crew size prompt to appear before you submit your clock-in form. This will ensure the hours worked on this route are appropriately allocated based on the time recorded under your crew leader time entries. 
• Use this prompt to input the number of crew members not configured as contacts in Aspire working on the associated route for the day. 
• Important: Your administrator must publish a Beginning of the Day Clock In Form and select the Prompt for Sub Crew Size in MTIME field under the contact record of the crew leader before you can use this prompt. 

Viewing a clock in form

As a crew leader, you can view clock in responses from crew members under your routes on the Time Entry screen of the Aspire application.

• Important: You need the Full Access to Schedule Board  permission added to your user role to view the form.
• Completed clock-in forms can be viewed by navigating to the Scheduling¹ module, selecting the proper work ticket², selecting Time Entry³ from the kebab menu, and selecting the Clock hyperlink⁴ to display the clock in/out forms⁵.