Materials

Materials show the materials allocated to complete the job(s) within a work ticket. You can add additional materials and modify the quantity of the actual material needed. 

Navigating Material 

1. Item: Lists the name, unit, and item type of the material. 
2. Estimated: This read-only field is the quantity listed in the original estimate.
3. Actual: Number of items allocated to the ticket. This number will automatically change based on the items that are installed. If more items are needed, this value can be larger than the estimated value.
4. Substituted Item icon: Displays when a substituted item is assigned to a work ticket. If the Allow Item Substitution Visibility in Mobile setting is enabled on the Branch screen on the Aspire desktop, mobile users can view both the original and substituted items. Tap the substituted item to view the details of the original item.
5. Available: Quantity of the item available. This value reflects the difference between the total estimated quantity subtracted by the total amount of purchased items subtracted by the total items allocated from inventory. 
6. Installed: The total of the items installed. This value reflects the items allocated from inventory and purchased items with a received or approved receipt status.  
7. Today: Enter the number of items applied to the job for that date. 
   1. Items purchased for the job that are not included in the job inventory will be a read-only field with a value of 0.
8. Purchase Receipt Number: Displayed for items purchased for a job. 
9. Inventory: Indicates that the item can be allocated from an inventory location. 
10. TBD: Indicates that the item does not belong to an inventory location, but the purchase receipt has not been received. 
11. Add Item: Create or add a new item allocation.

Adding Material  

Pre-requisites:

• Before using the barcode scanning feature, a system administrator must set up Material Barcodes in the Aspire Cloud Item Catalog. Enter each barcode exactly as printed (the system will clean up extra formatting automatically) to ensure accurate scanning and identification in Aspire Mobile. 

Steps to add materials to a work ticket:

1. After logging time to the work ticket, go to the Materials screen.
2. Choose one of these methods to add a material: 
   1. Add New Item: 
      1. Select an item from the list or search by name or barcode number.
      2. Alternatively, tap the barcode icon to scan the material’s barcode.
   2. Scan a Barcode: 
      1. Position the barcode within your device’s camera frame.
      2. If the barcode matches an item in your Aspire catalog, a confirmation modal displays the item details.
   3. Additional barcode scanning options:
      1. Tap the keyboard icon to manually enter barcode information exactly as printed.
      2. Use the flash icon to activate your device's flash in low-light conditions.
   4. If the scanned barcode is not found in the item catalog, an error message offers the following options:
      1. Scan Again: Retry scanning the barcode.
      2. Enter Code Manually: Manually input the barcode number.
      3. Cancel: Close the scanner and return to the Materials screen.
         Tip:

         If a scanned barcode isn’t recognized, contact your system administrator to ensure that it’s entered correctly and uses a supported format. See Barcode Management and Scanning in the Aspire User Guide for more information.
3. Specify the required material quantity.
4. Tap Add Material to confirm and add the material to the work ticket, or select the arrow button to return to the Materials screen. 

Materials not allocated

• As a crew leader, you will receive a message that you are attempting to complete a job when available materials coming from an inventory location are left over so that the materials that were not used can be accounted for during the billing process.
  
• Select No when the prompt appears to modify the number of allocated materials. 

Keep in mind 

• Materials purchased outside the job inventory are considered a job cost applied upon receipt. 
• As a crew leader, you can specify the number of units used for material placed into the job inventory on the purchase receipt and for items derived from an inventory location designated for the job. 
• Suppose you have an item in which you specify different additional quantities on different days. In that case, these allocations will appear as separate line items on the Materials screen. 
• Changes made to the quantity of materials will remain when offline.