Payment Schedule | Fixed Payment Screen

Updated on 02 Aug 2023

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When you are estimating a contract whose invoice type is Fixed Price, the Payment Schedule | Fixed Payment screen allows you to define the customer’s payment schedule. This screen is available for a contract with an invoice type of Fixed Price by selecting the Edit Payment Schedule from the More drop-down

on the Estimate screen.

Screen Element	Description
Time of Month to Invoice	Allows you to specify whether the invoice should go out on the first day of the month, the last day of the month, or the middle of the month. This option determines when the invoice assistant will display the recommendations to create the invoice.
Auto Spread	Allows you to automatically spread the total dollars to be billed evenly across the billing months. This option provides two options: Spread and Spread and Round-Up. When you choose either option, Aspire will immediately fill in the invoice amount values for each month. The Spread option will distribute the dollars evenly across the months, making minor adjustments on the last month if necessary so that the payments precisely match the contract amount. The Spread and Round Up option round each payment up to the nearest dollar, causing an overall difference between the contract amount and the payment schedule. If necessary, you can adjust the payment on any month so that there is no difference.
Link Completed Ticket to Invoice	Typically checked if a client requires a detail of work performed throughout the month. The last of the month billing option should be selected if checking this box.
Invoice Amount	Read-only. For each month, allows you to enter the amount of the customer’s invoice payment.
Contract $	Read-only. Total amount to be billed for the contract.
Schedule $	Read-only. Sum of the invoice amounts entered for invoice amounts on the payment schedule.
Difference	Read-only. Difference between the contract amount and the amount on the payment schedule.

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