Print or Email an Equipment Inspection Report

You can print  or email an equipment inspection in a ready-to-use and easy-to-digest format from the Equipment or Report module by following the listed steps:  

Equipment Module 

1. Navigate to the Equipment module. 
2. Select the chosen equipment to populate the equipment details screen. 
3. Click on the hyperlink in the Previously Inspection Score field to view a list of Inspection Reports. 
4. Select an inspection report from the list. 
5. Select the More menu. 
6. Select Print Equipment Inspection Report or Email Equipment Inspection Report. 

Print

1. Choose a Report Layout. 
2. The Default Layout will be the only available layout unless you have created and saved a custom Equipment Inspection layout using the Report Designer. 
3. Choose an Export Type. 
4. Click on the option to  Print. 
5. You will see a Print Preview first, and then you will want to select the Print icon to confirm the action. 
6. The printout will resemble the Print Preview selection below. 

Email 

Include the following required and optional information before emailing the report.

1. To: Select an existing Aspire Contact 
2. To: Add an email address not associated with an Aspire contact.
3. CC: Add an additional contact. 
4. Subject: Manually describe a subject or select a Token.
5. Attach Report: Select a report layout. Choose a Report Layout.
6. The Default Layout will be the only available layout unless you have created and saved a custom Equipment Inspection layout using the Web Report Designer. 
7. Message: Draft your message using the tools provided in the rich text format box. 
8. Send: Select Send once you are satisfied with the email. 

Reports Module 

You can print and email equipment inspections in a ready-to-use and easy-to-digest format from the Reports module by following the listed steps:  

1. Go to the Reports module. 
2. Click Standard Reports. 
3. Select an Equipment Inspection.
4. Follow steps 4-7 from Equipment: Printing or Email an Equipment Inspection.            

Customize Equipment Inspection Report

You can use the web report designer to create custom equipment inspection report templates. To do so, you must first navigate to the Web Report Designer and select Equipment Inspection from the New Report modal.  

Review the Web Report Designer knowledge base article or user manual for a thorough understanding of how to use the web report designer.