Process Electronic Payments Search List Screen

The Process Electronic Payments Search List screen displays a list of open invoices on completed batches that have an amount remaining and are tied to a Billing Contact that has an active default payment method. These are invoices that are eligible for electronic payment allowing the user to initiate those payments. This screen is displayed by selecting the Process Electronic Payments option in the Aspire Tool Bar.

The screen elements on the Payment Method screen not common to search lists are described in the following table.

Screen Element	Description
Invoice Selection Checkboxesa	Checking these boxes selects the invoice for electronic payment when the user clicks the Process icon.
Select / Deselect Iconsb	Clicking the Select icon checks all checkboxes selecting all invoices for payment. Clicking the Deselect icon removes checks from all checkboxes.
Payment Amount Fields	The Payment Amount field defaults to the amount remaining on the invoice and is initially disabledc. When the user enables the Invoice Selection checkbox for an invoice, the field becomes enabled allowing the user to change the payment amount to specify how much of the invoice will be paid when they click the Process icon. Aspire prevents the user from entering an amount greater than the open invoice balance.
Convenience Feed	Aspire calculates the convenience fee based on the fee percent specified in the Add Convenience Fee % field of the Electronic Payment Tab of the Application Configuration screen, overriding it if necessary, with the value specified in the Override Convenience Fee % field on the Invoicing Info screen available from the Opportunity screen. The convenience fee will also be paid when the invoice is processed. When the payment is processed, a separate invoice is created for the convenience fee and marked as paid. Note that if the payment is an ACH payment, the fee will be zero.
Bulk Actions	When the user clicks this icon, Aspire initiates payment on all selected invoices using the default payment method. The actual processing of the payment with the payment processing company takes place in the background as indicated by the message (shown at right) displayed when the icon is selected. Payments are processed approximately every ten minutes so that multiple payments made during that time can be processed together. Rejected payment notifications are provided as Alerts when processing completes.