Route Screen
  • 21 Sep 2022
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Route Screen

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The Route screen allows for creating a route or changing information that describes an existing route. The Route screen is comprised of four tabs – Route, Crew, Property, and Services. The Route screen is accessed from the Routes Search List screen by clicking the New Route icon or clicking on an existing route on the list. When they initiate the creation of a new route, the Route screen only makes visible the Route tab. Once they have saved the route and pulled it up again, the other three tabs become available allowing the user to further define the route.

Route 

The screen elements on the Route tab of the Route screen are described in the following table.

Screen ElementDescription
Route NameRequired. Specifies the name of the route. Displayed on the far-left column of the Schedule Board screen.
BranchRequired. Company branch to which the route belongs. The drop-down list makes all active branches available for selection. The field automatically defaults to the first branch in the drop-down list, so make sure to intentionally choose the right branch. The selected branch determines which users can see the route based on the branches to which the logged-in user has access as defined on the User screen.
ManagerRequired. The manager responsible for the route. The drop-down list makes available all active employee contacts in the specified branch for selection. On the Schedule Board screen, the manager specified here must be selected for the route to be displayed. The field automatically defaults to the first employee in the drop-down list, so make sure to intentionally choose the right manager.
Crew LeaderRequired. Crew leader who oversees work for the route. The drop-down list makes available all active employee contacts in the specified branch for selection. The field automatically defaults to the first employee in the drop-down list, so make sure to intentionally choose the right crew leader.
DivisionThe division in the company with which the route should be associated. If the system is set to snow mode, users will be able to choose snow-mode for their mobile session in which case Aspire will limit the routes available on the Schedule screen to those whose division is set to “Snow.”
Percentage of Travel Time

This value allows the user to build travel time into a route based on the percent of overall time spent to encourage crew leaders to properly account for travel time when planning their route for the day. Placing a percent value in this field will have the following effects within the Crew Mobile App:

  1. In the list on the Schedule screen, if the route has a percent of travel time greater than 0%, we will subtract that from the hours it shows. (If the visit is scheduled for 10 hours, and the route has 15% travel time, then 8.5 hours will display in the list indicating that’s how much time the crew has available to perform the work.)
  2. On the start/stop button of the Work Ticket screen, if the route has a percent of travel time that is greater than 0, we will subtract that from the hours displayed.
Hours per Man per DayExpected hours per man per day that the crew can provide for performing work.
ActiveThe Active column displays a checkbox. A checkmark in the box indicates that the route will be available on the Schedule Board screen. Once the user creates a route, they cannot delete it. Marking unwanted routes as inactive allows the user to hide them from the user on the Schedule Board screen. To change the Active flag, click the checkbox.
Show Daily Plan checkboxThis checkbox determines whether the Daily Plan button on the Main screen of Crew Mobile is available when a crew leader assigned to that route is logged in.
Allow Equipment Time ReportingAspire provides the ability in Crew Mobile for crew leaders to allocate usage time for equipment items that are defined in the item catalog and included on an estimate. When equipment usage time is logged, it is tied to employee work ticket time. The Allow Equipment Time Reporting checkbox must be checked to allow crew leaders to allocate equipment time usage for the route.
ColorAllows the user to choose the color of plaques representing the visits on the Schedule Board screen.
Route SizeSpecifies the expected number of crew members on the route. The value is displayed next to the route name on the Schedule Board screen.
Display OrderDetermines the order in which routes are displayed in the weekly view on the Schedule Board screen. Defaults to zero (0). If the display order for all routes is left at the default, the display order is arbitrary. If the same value is specified for the display order for multiple routes with the same manager, the order of those routes relative to one another is arbitrary.
Primary Vehicle

Aspire allows a primary vehicle to be tied to a route supporting equipment GPS tracking for the route. The association between the primary vehicle and the route is defined by selecting the equipment item representing the vehicle in the Primary Vehicle field on the Route tab of the Route screen. The combo-box that displays the selection options displays all active equipment associated with the route’s branch that has not been assigned to another route. For each equipment item in the selection list, Aspire shows the following information: Asset Number, Model, and Equipment Description.

If an equipment item defined as the primary vehicle is being moved from one route to another, it is necessary to remove it from the first route before assigning it to the second route.

Important Note:
Do not confuse the association of the primary vehicle to a route, with assigning equipment to a route from the Route field on the Equipment screen. The primary vehicle assignment supports GPS tracking for the route, whereas the equipment assignment on the Equipment screen supports logging of equipment readings from Crew Mobile for a route.
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Save IconThe Save icon confirms any route definition changes and saves them. This icon is available from all tabs.

Crew 


The screen elements on the Crew tab of the Route screen are described in the following table.

Screen ElementDescription
Crew MembersAllows the user to define a list of the crew members who are normally assigned to the route. New crew members are added by clicking the Add Crew Member icon.

Property 


The screen elements on the Property tab of the Route screen are described in the following table.

Screen ElementDescription
PropertiesAllows the user to define snow routes as a list of properties to be visited along with the desired visit order. When a crew leader logs into the Crew Mobile App, goes to the schedule and selects the route, the list of properties will be displayed in the designated order. The crew leader may select a property and create a new ticket for it.

Services 

Allows the user to specify a list of services or service types identifying services that the crew for the route has the capability to provide. In the Crew Mobile App, when the crew leader drills into a property on the Schedule screen, the list of services available for the property will be limited to services identified by this list. If no services or service types are listed here, all available services for the property will display in the Crew Mobile App.


The screen elements on the Services tab of the Route screen are described in the following table.

Screen ElementDescription
Service / Service Type Radio ButtonsThe user may specify whether to identify services based on a list of service names, or a list of service types. If the user selects a different radio button, Aspire clears out the list of service criteria that was shown and allows them to build a list of the new criteria type.
Service / Service Type ListThe bottom of the screen displays the list of services or service types (depending on radio button selection) that have been added by the user to identify services to be displayed in the Crew Mobile App.
Selection ListAllows the user to select from a list of Services or Service Types (depending on radio button selection). As an item is selected, it is added to the list, and the selection list is redisplayed at the bottom for another selection.