December 2021 Release Notes

Crew Mobile - Allow Crew Member Login on Their Own Device

Aspire now allows crew members to log into Crew Mobile for clocking in on their own device - they are no longer required to clock in on the crew leader's device. Enabling this capability requires setting the "Allow Crew Member Mobile Clock-In without Crew Leader" parameters on the Time Reporting tab of the Application Configuration screen and on the appropriate Branch screens. The parameter is only available on the Branch screen if it is disabled on the Application Configuration screen.

When this feature is enabled, crew members can be provided with their own mobile device for clocking in.  The crew leader is initially required to log in on the device and then log out to approve the device.  Thereafter, the crew member can use their PIN to log in. Then they can clock in.  When they clock in, they will be prompted to select the crew leader and route they are working on. The list only includes crew leaders and route that match the crew member's branch or all crew leaders and routes if the crew member has not been assigned a branch.

After a crew member clocks in on their own device, the crew leader they selected will be able to view them on the Crewscreen of the crew leader's device or select the crew member to start time on work tickets.

Audit Logging

Audit logging has been added for most system objects which captures the state of each record whenever it is changed. The Audit search list report is available on the Report screen for users assigned to a role having the View Audit Reportpermission. The report shows incremental changes for any selected object.  Auditing is provided for the following objects.

1. Catalog Item
2. Catalog Item Branch
3. Clock Time
4. Electronic Payment
5. Electronic Payment Transaction
6. Inventory Variance
7. Invoices
8. Item Allocation
9. Opportunity
10. Opportunity Service
11. Pay Rate
12. Receipt
13. Revenue Variance
14. Role
15. Role Permission
16. Service Tax Override
17. User
18. User Branch
19. User Role
20. Work Ticket
21. Work Ticket Time
22. Work Ticket Visit

Route Optimization

Aspire has added automated route optimization allowing users who have the Route Optimization permission to select an option that orders job site visits for a day/route in the most efficient order possible to minimize drive time. The Route Optimization permission is only available if route optimization has been enabled for the Aspire system.

On the Schedule Board in Week view, if you right clicks on a day/route cell or a visit tile within a cell, Aspire provides a Optimize Route option in the pop-up menu. This option is also available by clicking on a tile , and then displaying the visit menu. Selecting this option reorders the visits for that day/route for most efficient navigation of route during the crew's day.

On the Schedule Board in Week view, you can optimize all visits within each route for a given day by right clicking in the day header and selecting the Optimize Route option from the pop-up menu.

On the Schedule Board in Week view, you can optimize all visits for each day for a given route by right clicking in the Route Name and selecting the Optimize Route option from the pop-up menu.

On the Schedule Board in Week view, you can optimize all visits for each day and route by selecting the Optimize Route option from Schedule Board main menu.

When a day/route has been optimized on the Schedule Board, a visual indicator (right) shows that the cell has been optimized. Thereafter, if any user reorders the visits in any way, the indicator is removed until that cell is re-optimized.

Route optimization is enabled for all clients.

Admin - Rename "Use California Time Prompts" setting

On the Application Configuration screen in Admin the label "Use California Time Prompts" is changed to "Use Time Prompts."

Time Review Attestation

If enabled on the Time Reporting tab of the Branch screen, Time Review Attestation provides an additional prompt for crew members in the Crew Mobile app to specify whether they are clocking out for lunch or at the end of the day. If it is the end of the day, another prompt allows them to view their time entries for the day and to attest to a specified statement regarding their clock-time. The system administrator can specify the statement to which all crew members will attest on the Time Reporting tab of the Branch screen.

When the crew member is attesting to the attestation statement, they have the option of disagreeing. If you disagrees, then crew member is presented with the Edit Time screen (right) allowing them to modify the clock time. The clock time record is flagged so that the clock time entry is highlighted on the Time Entry screen (as shown below). This will allow office personnel to address any disputed time on behalf of the crew member.

Note that these prompts are in addition to California Time Prompts that were previously available in Aspire, and still are.

Show Route on Map

On the Schedule Board, if you right clicks on a day/route cell or a visit tile within a cell, Aspire provides a Show Route on Map option in the pop-up menu. This option is also available by clicking on a tile , and then displaying the visit menu. Selecting this option displays Google Mapsin a new browser tab showing the route for visiting the properties in their specified order.

Change Show on Map to Show Property on Map

When right clicking on a visit tile on the Schedule Board, the Show on Map option has been replaced by the Show Property on Map option. The new option displays Google Maps in a new browser tab showing the location of the property.

Added Opportunity Budget field to the Contract Renewal Report Search List

Opportunity Budget field has been added as a column in the Contract Renewal Report Search List for filter, display, sort and group. This field is blank for any work ticket that is not associated with an invoice. If an invoice number is shown in the field, it is represented as a hyperlink which, when clicked, navigates to the associated invoice.