Aspire live training classes give you instructor-led sessions across five tracks: Foundations, Production Q&A, Back 2 Basics, Accounting, and Snow. Use the calendar below to find and register for an upcoming session, or expand a training recording track to see the full listing of past recordings you can watch.
Live training class track descriptions
Accounting
For production and accounting power users, this series teaches you how Aspire works with your accounting system, best practices for completing End of Month, and how to maintain Inventory. You can ask questions throughout each session.
Back 2 Basics
Build a stronger base in Aspire with this monthly series. We break down Aspire's core functionality to help you sharpen your skills and get a solid grasp of the features that keep your operation running smoothly.
Foundations: Building Blocks for Success
Move past the basics with the Foundations series. These weekly sessions are built for your first year with Aspire, and they're always available on demand when you need a refresher. Each one is short and focused, and helps you build reliable processes, drive results, and get the most from your Aspire account.
Production Q&A
Bring your questions to specialists from our Production team. We answer as many as we can live, so join us to ask your own questions, or just listen in and learn from what others ask.
Snow
Get ready for the season with First Season Snow Training Q&A sessions. Whether your questions are about Snow Estimating, Production, or Reporting, we can help.
Live training calendar
Note: Register for each session you want to attend, even within the same series.
Select a session on the calendar to see its full description and registration link.
Select the Register Here link in the pop-up.
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Fill in your information, and select Register.
You'll get an email invitation for the session you signed up for.
Training recordings
Open a track to see sessions and watch recordings of past live classes.
Note: Recordings aren't posted for Production Q&A sessions. Check the calendar for the next session, and join us live to ask your questions.
Accounting
Note: Several classes are offered in separate SAS and SAAS versions, and some are required for one but not the other. SAS stands for Simplified Accounting Solution. SAAS stands for Standard Aspire Accounting Solution. If you're not sure which applies to your organization, ask your Aspire representative before you register.
Session | What it covers | Recording |
|---|---|---|
Accounting startup and overview | A short introduction to accounting in Aspire, for accounting staff who are new to Aspire. 23 minutes. This overview isn't offered as a live class, so there's nothing to register for — watch the recording whenever you're ready. | |
Accounting basics in Aspire | Aspire accounting options (SAS and SAAS), what transfers from Aspire to your accounting system, how revenue and costs display in Aspire, and how they're entered into the accounting system. For accounting staff at the beginning of Implementation. 2 hours. | |
Inventory training | Inventory basics and the dos and don'ts, plus Job Inventory, Conversions, Tank Mixtures, and Miscellaneous Dollar items. For SAS and SAAS accounting and production staff who will have Inventory in Aspire, at the Estimating milestone in Implementation. Optional for SAS clients and required for SAAS clients. 2 hours. | Recording |
End of Month tasks #1–35 | A review of tasks 1–35 in the End of Month checklist. Follow the checklist throughout the month to review Purchase Receipts, Work Tickets, and Inventory so your information is accurate before you close a month. For SAS and SAAS accounting and production staff, during the first month go live in Implementation. 2 hours. | |
End of Month tasks #36–47 | Setting up the journal entry export, entering the journal entry into your accounting system, and reconciling the Balance Sheet. For accounting staff, during the first month go live in Implementation. 1.5 hours (SAS) or 2 hours (SAAS). Offered in separate SAS and SAAS versions — register for the one that matches your organization. | Recording (SAS) |
Over/Under training | The Over/Under report, which shows the difference between what's been earned and what's been invoiced. For accounting staff, and optionally production staff, during the first month go live in Implementation. Optional for SAS clients and required for SAAS clients. 3 hours. | |
Pivot reports and aging | Creating pivot reports, reviewing accounts receivable (A/R) aging reports, and adding collection notes. For accounting staff, 2–4 months after graduating from Implementation. 1 hour. | Recording |
Accounting beyond the basics in Aspire | Creating Miscellaneous Invoices, Credit Memos, Formulas, and Custom Fields, along with other general information in Aspire. For accounting staff, 2–4 months after graduating from Implementation. 1 hour. |
Back 2 Basics
Session | What it covers | Recording |
|---|---|---|
Foundations
Session | What it covers | Recording |
|---|---|---|
Create Sales Opps & Streamlining Your Pipeline | Opportunity lists, proposal follow-up, and estimate creation best practices. | Recording |
Improve Your Customer Communication | Requests, notifications, emails, and email templates, in and out of the Customer Portal. | Recording |
Saving Time Using Takeoffs with Estimates | Takeoffs, kits, item fields, and templates that speed up estimating. | Recording |
Scheduling Master 101 | Schedule board basics, route setup, and recurring and non-recurring scheduling. | Recording |
Scheduling Master 201 | Route Optimization, Scheduling Assistant, As Needed Tickets, and Property Scheduling. | Recording |
Aspire Mobile: Field Intelligence | Administrator and route settings that affect Aspire Mobile, notes, and connectivity best practices. | Recording |
Aspire Mobile: Field Intelligence (Spanish) | The same session in Spanish. En español. | Recording |
Don't Stop the Work Ticket Flow | Work ticket lifecycle, service schedules, and lists for managing tickets by status. | Recording |
Purchasing Best Practices | Purchasing Assistant workflow, vendors, purchase receipts, approvals, and inventory allocation. | Recording |
Efficient Invoicing Strategies | Invoicing end to end: invoice types, the Invoicing Assistant, payments, and Accounts Receivable. | Recording |
Navigating the Portals: Subportal & the Customer Portal | Demo, setup, and requirements for Subcontractor Portal 2.0 and the Customer Portal. | Recording |
Implementing Project Updates | Change orders, contract changes, item substitutions, and negative change orders. | Recording |
Construction | Large construction work orders, the GANTT chart, job inventory, dynamic forecasting, and reporting. | Recording |
Understanding Your Reporting Tools | Building and managing lists in Aspire, use cases, and other list types. | Recording |
Snow
Note: If no Snow sessions display on the calendar, classes are no longer offered for the rest of the season.
Session | What it covers | Recording |
|---|---|---|
Estimating Setup Tips | Snow Mode, division and item category setup, pay codes for snow employees, and service catalog setup for fixed payment, per service, and time and materials billing. | Recording |
Fixed Payment Estimating Tips | Fixed payment contract setup: services, opportunities, and templates, plus multi-visit tickets, caps and overages, and separating snow from green season work. | Recording |
Per Service Estimating Tips | Per service contracts and range billing: partial occurrence settings, service catalog and estimate setup, contract dates, and bulk-updating partial percentages from work ticket lists. | Recording |
T&M Estimating Tips | T&M contract setup: service catalog configuration, approval requirements, building estimates with equipment items, and allocation unit pricing. Includes handling overages and mixing T&M with other billing types. | Recording |
Route Setup Tips | Route configuration and visibility controls, property and service filters, crew and subcontractor setup, equipment time reporting, and snow versus green pay rates. | Recording |
Scheduling Tips | Snow scheduling and route management: permissions setup, property tags, bulk actions for scheduling events, and creating tickets from Aspire Mobile. | Recording |
Mobile Tips | Aspire Mobile for snow season: ticket management, time reporting, and material allocation. | Recording |
Sub Portal Tips | Subcontractor Portal 2.0 and the legacy portal: time reporting, auto expenses, and document management, plus the differences between the two. | Recording |
Time Entry Tips | Time entry and production reporting: accepting time for multi-day events, in-house and subcontractor entries, overnight work, and tracking billing services through work tickets. | Recording |
Purchasing Tips | Snow purchasing: inventory management, purchase receipts, material allocation, measurement units, and T&M pricing adjustments. | Recording |
Sub Auto Expenses | Adding, editing, and deleting sub auto expenses, custom lists for tracking snow event work tickets, triggering auto expense creation, and cost allocation for fixed payment and plowing services. | Recording |
Invoicing & Event Tips | Invoicing for snow services: invoice types for snow contracts and event-based billing, ticket linking, and billing timing. | Recording |