| The Event screen is used to enter information to create a new snow event or to view or edit information for events that you have created in the past. When you create weather events, you are logging events that recently occurred in preparation for invoicing. The Event screen is available from the following locations:
 |
| Screen Element | Description |
|---|---|
| Event Name | Required. Name of the event. |
| Branch | Required. Specify the branch to which the weather event applies. Only branches to which you have access are available. |
| Event Type | Event type. Options on the selection list are defined on the Event Type screen in Admin. Commonly, the only option available will be “Snow.” |
| Location | Required. Describe the area affected by the event. |
| Start Date/Time | Required. Allows you to specify the date and time at which the event began. Click the Calendar icon to set the date, and click the Clock icon to set the time. |
| End Date/Time | Required. Allows you to specify the date and time at which the event began. Click the Calendar icon to set the date, and click the Clock icon to set the time. |
| Zip Codes | This field allows you to specify a list of zip codes impacted by the weather event. The zip codes available for selection are those on properties in the selected branch for which work tickets have time or materials allocated during the time range of the event. This means that the branch, start time, and end time must be filled in before the zip code list will be properly populated. If there is already an existing event whose time period overlaps a new event being created, then zip codes assigned to the first event will not be available for the new event. |
| Description | Allows you to provide a description of the weather event. |
| Attachments | Select the Upload button to add an attachment to the event. Clicking on the camera icon will allow you to take and upload a new photo. Attachments are frequently documents or photos that provide additional information. When you select the upload button, Aspire displays the Upload Attachment screen. The hyperlink icon shows the number of attachments saved for the event. If there are attachments, clicking the hyperlink will display the Attachments screen providing a list of the existing attachments that can be edited or removed from the event. |
Reviewing the Events Search List
The Events Search List screen allows you to view and manage weather events. Weather events are usually snow events such as Snow 1/3/2025. These events allow you to specify a description and associate the event with an invoice batch so that the event description is included on all the invoices in the batch. This allows you to provide special communications to customers related to the event. You tie these events to an invoice batch when creating an invoice batch from the Invoicing Assistant using the Related Event drop-down on the Batch screen.
Weather events recorded in this manner are also used when you generate the Weather Events Report to identify work tickets for which services were provided based on weather events and to provide cost and revenue information related to those services.
The Events Search List screen is available from the Log Events option in the Invoicing module.
