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Equipment Model Screen
- 08 Jan 2024
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Equipment Model Screen
- Updated on 08 Jan 2024
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The Equipment Model screen is displayed from the Equipment Models Search List screen when you click the New Equipment Model icon or click an existing model from the list to view or edit.
The screen enables you to specify the important characteristics of each model. Later, when you define specific pieces of equipment, you will be able to select the appropriate model from this list.
The Delete icon enables you to delete the equipment model. The icon will only be enabled allowing you to delete the equipment model if it has not yet been linked to a piece of equipment.
The following table further explains the Equipment Model screen elements.
| Screen Element | Description |
|---|---|
| Equipment Model Name | Required - Specify the name to identify the equipment model. |
| Manufacturer | Required - Enables you to specify the manufacturer of the equipment model. Provides a selection list of active manufacturers they have defined on the Manufacturer screen. |
| Size | Required - Enables you to specify the size of the equipment model. Provides a selection list of active sizes they have defined on the Size screens. |
| Class | Required - Enables you to specify the class of the equipment model. Provides a selection list of active classes they have defined on the Class screens. |
| Cap X Months | Required - Enables you to specify a number indicating the number of months over which they will fully depreciate or expense equipment items of that model. The value specified may be zero. |
| Meter Type | Optional - If the equipment model provides a meter for monitoring equipment usage, the type of meter can be specified. Supported meter types are Miles/Km (odometer) or Hours (hour meter) depending on the type of meter the manufacturer installs on the equipment model. The Crew Mobile App allows crew members to record meter readings for equipment. Equipment assets will not show up in the Crew Mobile App for the recording of meter readings unless the meter type has been specified for the model. |
| Fuel Unit | Enables you to specify the units in which fuel purchase and consumption are measured. You can select from one of two options: Gallons for distance and Liters. |
| Fuel Burn Rate | Fuel burn rate allows you to specify the number of gallons per meter unit type consumed by the specified equipment model. For example, if meter type is specified as “Miles/KM” and fuel unit is specified as gallons, and a selected truck gets 16 miles per gallon, then Fuel Burn Rate would be specified as 1 /16 = .06 (rounded) gallons per mile/KM (distance unit depends on the country of operations). |
| Active | The Active column displays a checkbox. A checkmark in the box indicates that the model will be available when adding new equipment. Once you create a model and applied it to a piece of equipment, they cannot delete it. Marking unwanted service types as inactive allows you to hide them from you when creating new equipment items. To change the Active flag, click the checkbox. |
Service Schedules Sectiona | This section enables you to create service schedules based on service tags they have created on the Service Tags screens, and to view or edit those service schedules that they have established for the equipment model. |
| Service Schedule Headerb | The service schedule header labels the columns in the service header. Clicking on any label in the header sorts the schedule based on the values displayed in that column. |
| Service Schedule Linec | Each service schedule line represents the service schedule for a service that can be performed on the model. Clicking on a service schedule line enables you to edit the service schedule on the Service Schedule screen. |
| Add Service Schedule Icon | Clicking this icon displays the Service Schedule screen enabling you to add a new service schedule. |
| Page Controlsd | If there are more service schedules listed than will fit on one page, these controls enable you to move between pages. |
| Delete Icon | The Delete icon is only enabled when the model has not been applied to a piece of equipment. Once it has been applied, the model cannot be deleted. Clicking this icon when it is enabled (red), deletes the model. If the icon is disabled (gray as shown above), hovering over the icon provides an explanation of why the model cannot be deleted and clicking it will have no effect. |
| Save Icon | Clicking this icon saves the service schedule and returns you to the Models Search List screen. |
Service Schedule Screen
The Service Schedule screen enables you to establish a schedule for a service to be performed on an equipment model. To define the schedule, they can specify the time between services by the number of days, number of weeks, number of months, or based on a meter reading provided on the equipment.
The Service Schedule screen is displayed when you click the Add Service Schedule icon or when you click an existing service schedule on the Equipment Model screen. The Service Schedule screen is shown below.
The following table further explains the Equipment Model screen elements.
| Screen Element | Description |
|---|---|
| Service Schedule Type | Required. Enables you to specify whether the service frequency is determined by calendar time or based on meter readings. If they choose Calendar, then the second line allows you to enter Calendar Type. If they choose Meter, then the second line allows you to enter a meter readingb. |
| Calendar Type | Required if Service Schedule Type is Calendar. Enables you to specify the unit (days, weeks, or months) and unit number by which the calendar interval between service events is determined (i.e. service every 3 months, or every 30 days, etc.) Aspire flags that service is due based on these values. Aspire limits the maximum value you can enter in this field as follows:
|
| Meter Reading | Required if Service Schedule Type is Meter. Enables you to specify the number of equipment meter units that advance between service events. Aspire flags that service is due based on these values. |
| Service Tag | Required. Enables you to select a service tag that determines the type of service the schedule defines. Service tags are defined from the Service Tag Search List screen. |
| Service Cost | Required. Enter the expected cost for each occurrence of the selected service. This value provides a default when a service log entry is created from the Equipment screen. |
| Service Hours | Required. Enter the typical time required to perform the selected service. This value provides a default when a service log entry is created from the Equipment screen. |
| recurring Checkbox | When this checkbox is checked, Aspire will flag the service as due each time the designated interval has elapsed. If the checkbox is not checked, then it is a one-time service – once the service is performed, it will not come due again. |
| Active Checkbox | Determines whether the service is available for logging to the service log from the Equipment screen. Typically, this checkbox will be checked, but it allows you to disable the service if you choose to. |
| Delete Icon | The Delete icon is only enabled when the service has not been assigned to a piece of equipment. Once it has been applied, the model cannot be deleted. Clicking this icon when it is enabled (red), deletes the service schedule. If the icon is disabled (gray as shown above), hovering over the icon provides an explanation of why the model cannot be deleted and clicking it will have no effect. |
| Save Icon | Clicking this icon saves the service schedule and returns you to the Model screen. |
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