Estimate Action Menu Reference

  • Updated on May 4, 2026
  • Published on Jul 30, 2021
  • 3 minute(s) read
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Overview

The Estimate screen provides a three-dot menu in the upper right corner of the screen above the Estimate Summary section. This menu lets you take a variety of actions on the estimate.

Things to know

  • Most items in the table below link to related articles so you can learn more about concepts and options you may not know about yet.

  • For work orders that have change orders established, all the options from the action menu on the Opportunity screen are moved to this menu on the Estimate screen. The options available depend on the opportunity’s type and status and on the existence of a change order.

    • This article only defines menu options unique to the Estimate screen. For items that also appear in the action menu on the Opportunity screen, refer to our Opportunity Action Menu Reference.

Requirements

  • Accessing this menu requires the same level of access you would need for viewing or creating an estimate. Refer to our article about creating an estimate for the full list of permissions.

  • Permissions required for specific menu options are listed in the table below.

Menu option

Function

Add General Conditions

Only available for work orders if all of the following conditions are met:

  • The opportunity status is Bidding

  • You have the Adjust General Conditions permission

  • You HAVEN'T added a General Conditions template to the estimate

When you select this option, Aspire displays the General Conditions screen. Learn more in our article about using general conditions.

Adjust General Conditions

Only available only for work orders if all of the following conditions are met:
- The opportunity status is Bidding
- You have the Adjust General Conditions permission
- You HAVE added a General Conditions template to the estimate

When you select this option, Aspire displays the General Conditions screen. Learn more in our article about using general conditions.

Adjust Kit Item Cost

Opens the Adjust Kit Cost window where you can view all items on the estimate and individually adjust their cost. This is helpful when working with large work orders where the same items might be used for several different services.  

Adjust Service Pricing

Only available for work orders. Opens the Adjust Service Pricing screen which lets you simultaneously refine customer pricing for all services on the estimate. There are three pricing type options:

  • Service Price % – Specify a percentage increase or decrease to be applied to all services.

  • Service GM % – Specify a target gross margin percent. Aspire will adjust the service pricing to allow the estimate to meet the specified gross margin. The GM% to which the price is adjusted is determined based on the Show Gross Margin Less Sub-option under Administration > Application > Configuration.

  • Total Fixed Price – Proportionally adjusts pricing of all services on the estimate so that they add up to a specified fixed price.

Delete Change Order

Only available for pending change orders. Deletes the pending change order.

Edit Payment Schedule

Only available for Fixed Payment contracts or Fixed Price on Payment Schedule work orders. Opens the Payment Schedule so you can make adjustments.

Edit Revision Information

Only available for work orders with changes. Lets you modify the following fields for the selected work order or change order revision: Revision Name, Proposal Descriptions 1 and 2, and Invoice Notes

Edit Schedule of Values

Only available for Fixed Price Open Billing work orders. Opens the Schedule of Values screen so you can edit the schedule of values used for invoicing.

Import

Opens an Import window that lets you create an estimate by importing a .XLSX or .CSV file. Select the Aspire Format Template link to download the template, then fill in your data. Only available if you have the Import Estimate permission.

Launch LandOne

Launches the LandOne integration.

Pricing Summary

Opens a Pricing Summary Report that summarizes cost, margin, overhead, and profit, providing a breakdown of the contribution across item types for the project.

Print Estimate Sheet

Lets you download a copy of the estimate. Opens a Report Settings window where you can choose a Report Layout and Export Type. If you don't have the Choose Report Export Type permission, you can only download the estimate as a PDF.
This feature is mostly used to confirm pricing with vendors before delivering the bid to the customer.

Note:

Estimate Sheet layouts are commonly established with input from the AspireCare team during system setup.

View General Conditions

If you've added a General Conditions template to the estimate, lets you view the General Conditions.

The options below are defined in our Opportunity Action Menu Reference.

Add Change Order

Approve

Deny

Edit Schedule of Values

Email Proposal

Estimate Complete

Lost

Open in PropertyIntel

Print Proposal

Reset to Bidding

Save as Template

Won

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